Our client is an established business, with a strong market reputation and leader in its field, based in Amsterdam. The company has presence in 50 countries, 150 offices worldwide and over 3,500 international staff. The Director manages the Global Team (150 pax worldwide) and is responsible for the international client portfolio, mostly multinationals.
The job:Want to work in a driven environment where no two days will be the same? Longing to support a Director that is down to earth, has a fun approach to work and is convinced of the added value of her Personal Assistant? This is a great opportunity for a proactive, forward-thinking and tech-savvy Assistant to take control of the Director’s daily business life by managing competing demands on her time and helping her organise her workload as well as being the first point of contact for her clients and colleagues.
Key responsibilities:- Provide high level of general administrative support to the Director.
- Monitor, screen and manage all correspondence, mail, emails and calls.
- Extensive, frequently changing diary management.
- Preparation of high-quality correspondence, PowerPoint presentations and reports.
- Administration for meetings, including setting up meetings, preparing agendas and papers, assisting any presenters as required, ensuring the Director is well prepared for meetings.
- Organisation of meetings and conference calls, including booking internal and external venues, equipment and catering as required.
- Organisation of team offsites and events as required.
- Management and processing of expenses including the review of monthly expenses, reconciliation and payment of corporate card, and processing reimbursements, as required.
- Liaising with clients, suppliers and other staff to build strong professional relationships with internal and external colleagues and clients.
- Meeting and greeting visitors at all levels of seniority.
- Occasionally support the wider team with administrative support where necessary (e.g. Travel arrangements).
The Director requires a full-time Personal Assistant with a positive, fresh approach, who is motivated to keep up the standard and to set new ones. You will really need to become the ‘right hand support’. The successful candidate will be an enthusiastic team player who thrives in an international and client-driven environment. Highly organised and adept at multi-tasking, whilst coping with pressure and meeting deadlines with a can-do approach. You will need to have the ability to think outside the box and add a little humor to your work.
The Director travels about 25% of her time. In her absence, she will often rely heavily on her PA, trusting that work will be handled efficiently. You are therefore expected to take ownership and work autonomously. Excellent communication skills are necessary and confidence to deal with internal and external contacts in the Director's absence. You need to know who key personnel are (both external and internal) and understand the organisation’s aims and objectives. Discretion and confidentiality are essential attributes for a successful candidate.
Role specific:- Self-starter who has a proactive, positive approach and a proven ability to use initiative.
- Confident and stable personality who can operate in an international team environment.
- Excellent organisational and administrative skills with strong diary and time management capabilities.
- Ability to work with minimum level of direction on multiple tasks.
- Strong verbal and written communication skills.
- Strong attention to detail.
- Fluency in both Dutch and English.
- Be part of a successful, international company.
- The chance to support an entrepreneurial, professional and friendly Director who has a fun approach to work.
- Take ownership and work autonomously.
- An environment where performance is recognised and rewarded.
- A flexible and positive work environment.
Competitive salary and benefits package. One year contract, fixed term contract intended. Great educational opportunities.
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