START DATE IS ASAP - November or 1st of December 2026
What will you do?
- Main contact and representative of the office
- Welcome and announce all visitors, colleagues and other guests
- Invoice processing and see through the approval and payment process
- Supplier contact
- Schedule international appointments, maintain and update appointment calendars
- Booking of flights, hotels and taxis for team members
- Technology liaison
- Perform general administrative tasks and process incoming and outgoing post
- Organization of the expenses
- Perform office support tasks, such as copying, documentation processing and assistance
- Update and maintain the team SharePoint site
- Provide support for organized meetings, calls and video calls
- Maintain and update the archive, computer systems and processes
- Conduct online research, compile data and present findings and recommendations
- Annual organization of the collection of specified documents
- Taking care of the office, maintain office and kitchen supplies
- Answering telephone
- Organization of events for the office and international team
- Invoice processing and see through the approval and payment process
- Maintain and update the archive, computer systems and processes
- Perform office/finance support tasks, such as copying, documentation processing and assistance
- Gathering financial information from other entities in different regions - Eastern/Western Europe & Asia - when necessary
- Maintaining and updating the archive system - digital & manual-
- Technology liaison - keep the tech environment connected, online and assist with upgrades
- Checking and connecting the cabling, set up a work place for visitors, testing equipment, speak with the IT support departments in India and the UK
- Preparing the Board meetings: documents collection and upload in the system
- Preparing the Board meetings’ agenda and Board minutes - including reviewing- and follow up, keep track of versions, minutes corrections. They have an outside minute tracker.
- C1 or C2 level of English - written and spoken. Dutch language is a plus – not a must
- You must have min. 4 years office management and accounts assistant work experience.
- Knowledge of variety of computer software applications in maintaining calendars, MS Outlook, Word, Excel, SharePoint and other financial systems
- Experience in financial tasks is a plus
- Service oriented, number literate, IT savvy
- You are detail oriented, organized, structured and confident
- Attention to detail
- Strong written and verbal communication skills
- Ability to work in a calm but dynamic environment with ability to manage multiple competing tasks and demands
- Ability to handle sensitive and confidential information and situations
- High level of demonstrated poise, tact and diplomacy
- Ability to interact and communicate with individuals at all levels of the organization
- Stress resistant, able to prioritize and able to handle high workload
- Analytical
- Able to work in a fast paced environment
- Must be living in Amsterdam/ Amstelveen. Candidates living outside of Amsterdam will not be considered
- 100% onsite – no opportunity to work hybrid
- Ready to satrt ASAP -
- This is a part time position, you must be available to work 4 days a week - 32 hours - Monday until Thursday
- This is a long term position. NOT temporary.
- The salary is between €3,500 - €4,500 gross per month (based on 40 hours a week) depending on prior experience
- The salary is between €15,-- and € 17,30 gross per hour
- The contract will be through Undutchables first. After a period of time, depending on your work performance, there is possibility for extension.
Salarisomschrijving
€3500 - €4500 monthly