Vacatures office manager Zaanstad

At Marvia, we’re on a mission to help brands become local marketing champions. We’re looking for a versatile Office Manager who thrives on creating structure, supporting people, and keeping operations smooth. If you have a strong background in HR, administration, and invoicing – and a passion for people and organization – we’d love to meet you.

Tasks

As our Office Manager, you’re the heartbeat of the organization. You’ll support the leadership team, streamline internal processes, and be the go-to person for HR, administration, and financial coordination.

Your key responsibilities include:

HR & People Operations

• Coordinate onboarding and offboarding of team members
• Manage employment contracts and personnel files
• Track leave, sick days, and other HR-related data
• Support continuous improvement of internal HR processes
• Act as the point of contact for payroll and HR tools (e.g. Gusto, Nmbrs)

Office, Finance & Administrative Support

• Create and manage outgoing invoices; track incoming payments
• General administrative tasks (document management, team logistics)
• Liaise with accounting or finance partners to ensure accurate bookkeeping
• Organize team events, offsites, and internal meetingsKeep the office (and team) running smoothly and efficiently

Requirements

• 3+ years of experience as an Office Manager, Executive Assistant, or HR/Finance Support
• Experience with HR tools (e.g. Gusto, Nmbrs) and basic financial admin (invoicing, expense tracking)
• Comfortable with tools like Excel, Google Sheets, or bookkeeping platforms (Exact)
• Proactive, organized, and detail-oriented
• Excellent communication skills in Dutch and English
• Discreet, approachable, and people-focused

Benefits

• Hours: 24–32 hours per week (negotiable)
• Contract type: 6 months with an opportunity for extended period
• A key role in a fast-growing company with purpose
• A flexible working environment (60% in office, 40% Hybrid)
• Time off when you need it: taking care of your health and time off is in the best interest of everybody. Instead of a maximum, we, therefore, have a minimum leave policy
• A warm, informal culture and fun team
• Salary indication: 2.500 - 3.700 euro depending on experience
• Great coffee, a team lunch, and a beautiful office in Amsterdam

We help customers maximize productivity and brand consistency through centralization while offering their decentralized partners tools to publish content on a local level.