Key Responsibilities:
Outgoing Invoices (Accounts Receivable)
- Create, process, and send user invoices
- Prepare and complete supplier and tax forms
- Work with user invoice portals to ensure smooth invoicing (for example COUPA)
- Request missing information, including purchase order (PO) numbers, from clients
- Send payment reminders and follow up on outstanding balances
- Maintain administrative records in Salesforce and Exact systems
- Respond to user inquiries related to billing and payments
- Process reimbursements submitted by members and colleagues via portals
- Handle payments related to grants
- Process and verify supplier invoices
- Request missing or incomplete information from suppliers
- Ensure timely payments and maintain records in Exact
- Review and process irregular invoices
- Act as the primary contact for salary administration
- Process salary mutations, including travel expenses and overtime hours for projects
- Request and coordinate HR-related information from third parties regarding employee queries
- Match incoming and outgoing payments (reconciliation / afletteren)
- Ensure accurate and timely reconciliation of all financial transactions
- Assist with VAT (BTW) returns
- Ensure accurate documentation and audit trail
- Support audits by gathering required documents
- Bachelor’s degree (HBO level) in Finance, Accounting, Business Administration, or related field
- Minimum 2–3 years of experience in a similar finance role, preferably in accounts payable and accounts receivable
- Experience with accounting software (e.g., Exact or similar ERP systems)
- Strong knowledge of invoice processing and payment procedures
- Experience with invoice portals and digital reimbursement systems
- Good understanding of VAT and basic tax regulations
- Strong attention to detail and accuracy
- Ability to work independently and prioritize tasks efficiently
- Proactive in requesting missing information and resolving discrepancies
- Strong communication skills (both written and verbal): Fluency in English and with Dutch merited.
- Service-oriented, able to interact professionally with users, suppliers, and colleagues
- Ability to meet deadlines and handle multiple tasks simultaneously
- Experience with grant-related financial administration
- Experience acting as liaison with payroll/salary administration
- Knowledge of payment reconciliation (afletteren)
- Familiarity with Dutch financial regulations
- Opportunities for professional development and career growth
- A collaborative and supportive work environment
- Work-life balance and flexibility
Salarisomschrijving
€3000 - €4000 monthly