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PREVIOUS PROFESSIONAL EXPERIENCE AS AN EXECUTIVE ASSISTANT OR MANAGEMENT ASSISTANT IS AN ABSOLUTE REQUIREMENT. CANDIDATES WITHOUT PROVEN PRACTICAL EXPERIENCE IN ONE OF THESE ROLES WILL NOT BE CONSIDERED. CANDIDATES MUST ALSO BE BASED IN THE NETHERLANDS AND AVAILABLE TO WORK ON-SITE IN THE HAGUE!!

Junior Executive Assistant (English) - full-time - The Hague

As a Junior Executive Assistant, you must be a native English speaker and/or have an excellent command of the English language. Proficiency in Dutch is not required. You will provide administrative and organizational support to the executive team of an international nonprofit organization. You will assist the Chief Executive, the Chief Operations Officer, and the Chairperson with their daily tasks. You will manage calendars and email, organize international travel and meetings, and ensure that action items are followed up on. In addition, you will serve as a key point of contact for internal and external stakeholders. You will maintain an overview, set priorities, and ensure that everything runs smoothly behind the scenes.

What We Offer

• A gross monthly salary of €3,600 to €4,200 based on a 40-hour workweek;
• An international work environment within an organization with a social mission;
• A multifaceted role with responsibility and interaction with various international stakeholders.

Your Responsibilities

• Executive Support: You will support the Chief Executive, the Chief Operations Officer, and the Chair in their day-to-day activities and serve as the primary point of contact for external stakeholders;
• Calendar and Email Management: You manage calendars, schedule and prioritize appointments, and ensure follow-up on emails and action items. When necessary, you draft responses on behalf of the Chief Executive;
• Meetings and Action Items: You organize meetings, attend them, take minutes, and track action items. You ensure that agreements reached are followed up on;
• Travel arrangements: You arrange international travel, accommodations, and visas, and handle the associated administrative tasks, such as tracking expenses and receipts;
• Communication and documentation: You assist in preparing briefings and speaking notes and keep relevant profiles and documentation related to international representation activities up to date. You also ensure that reports are followed up on and stored in the correct location;
• Internal and External Communication: You handle inquiries from internal and external contacts and are skilled at assessing which matters are a priority and when to elevate them to management;
• HR Support: You assist with administrative HR tasks, such as answering questions from job applicants and scheduling job interviews.

Desiree Profile

You are a meticulous and proactive professional with strong organizational skills, the ability to set priorities, and the flexibility to switch easily between different tasks. You can work independently, think ahead, and handle confidential and sometimes complex situations with care. You are a strong communicator, enjoy collaborating with others, and feel at home in an international, multicultural environment.

• You have completed a vocational (MBO) or higher vocational (HBO) program, or have a comparable level of education;
• You have 1 to 4 years of experience in an administrative role, preferably within an international organization;
• You have experience providing executive support, such as managing schedules and emails;
• You have an excellent command of English, both spoken and written;
• You are digitally savvy and proficient in using online collaboration and communication tools;
• You handle deadlines, multiple priorities, and a high workload effectively;
• You work in a structured manner, are solution-oriented, and possess strong communication and interpersonal skills;
• You can make decisions independently and assess situations effectively;
• You are committed to equality and diversity and preferably have experience working within a multicultural and multilingual organization;
• Experience supporting a board or executive team is a plus;
• Proficiency in Spanish and/or French is a plus.

The Company

The organization is an international nonprofit dedicated to advancing the interests and development of professional associations within the healthcare sector worldwide. It collaborates with various partners to improve the quality of care and increase access to quality healthcare globally.

Interested?

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