Vacatures office management Rotterdam

Make every journey smooth, organized, and stress-free for our colleagues.

Nearfield Instruments (NFI) is a fast-growing scale-up high-tech company. We design, develop, integrate, market and service advanced metrology machines. Our machines enable our customers - the world’s leading chipmakers – to increase the production yields, and thus, functionality of their microchips, which in turn leads to smaller, more powerful consumer electronics.

Founded in 2016, we bring together the most creative minds (approx. 420 employees) in science and technology and develop a one-of-a-kind, revolutionary high throughput Scanning Probe Microscopy system.

In this role, you are part of the “Facilities & Office team,” which consists of approximately eight colleagues. Nearfield Instruments is growing rapidly, and therefore we are once again offering an exciting opportunity for a motivated colleague to join this team

We are looking for a Travel Operations Officer to support our colleagues with all their business travel needs. In this role, you will assist employees with booking their trips in our travel booking tool, resolving travel-related issues, and ensuring a smooth and efficient travel experience from start to finish. You will also act as the main point of contact between our organization and our external travel management provider, ensuring accurate communication, efficient issue resolution, and continuous process improvement.

Key responsibilities:

• Support employees with their travel bookings in the booking tool
• Troubleshoot any travel-related issues colleagues may encounter before or during their trips
• Coordinate and align with our external travel booking partner on system issues, escalations, and improvements
• Monitor travel requests and ensure compliance with internal travel policies
• Maintain accurate travel information and documentation
• Identify recurring challenges and suggest improvements to optimize our travel process
• Provide clear communication and guidance to travellers
• Assist with reporting and administrative tasks related to travel management

• Work at a fast-growing high-tech scale-up like Nearfield Instruments, directly contributing to the cutting-edge technology behind the next generation of microchips and consumer electronics.
• Play a central, impactful role by ensuring colleagues can travel smoothly worldwide while acting as the key liaison between internal teams and external partners.
• Join a dynamic environment with plenty of room for initiative, where you can optimize processes and grow alongside an ambitious and innovative team.

A scale up can provide phenomenal learning and development opportunities but can also be a hectic environment at times. You must fit in such a climate and don’t mind to constantly implementing changes and process improvements, and to go the extra mile on a regular basis and feel comfortable with some uncertainty.

Furthermore, you need to recognize yourself in the profile as described below.

• Proven experience (at least 2 years) in travel coordination, travel operations, or a closely related role;
• Hands-on experience using travel booking systems;
• Strong problem‑solving and troubleshooting skills;
• Ability to manage multiple requests simultaneously;
• A customer-focused mindset and clear communication skills;

• Full professional proficiency in English

• Efficiently manages priorities while thriving in fast-moving, competitive contexts.

• 32-40 hours per week available and willingness to work 4/5 days in the office in Rotterdam.

• Authorized to work in the Netherlands with a valid permit (no sponsorship available).

Getting on board now is a great opportunity to grow with the company from a technical, personal, and financial perspective. Nearfield's momentum is energetic and promising!

Our starting point is of course to pay someone a fair and competitive salary and besides this we offer you:

• 30 holidays per calendar year (based on 40 hours);
• 8% holiday allowance;
• Commuting allowance;
• Discount on your health insurance;
• We are here to support one another, and colleagues are there to help you;
• Besides a challenging role where you can utilize the full extent of your professional knowledge.

If the above challenges excite you, we encourage you to send us your details using the Apply now button on our career site.

• Call with Recruiter
• 1st interview with our TeamLead Facility/Office Management & Management assistant
• 2nd interview with our CPO
• Offer and reference check
• Onboarding and welcome at Nearfield Instruments!