Hoofddorp, North Holland, Netherlands
€3500 - 4500
32 - 40 hours
People & Culture
Make a difference in HR at HeadFirst Group
Do complex payroll issues and ensuring quality in an organization with multiple entities energize you? And are you interested in not only executing payroll processes within HR, but also providing substantive direction?
As a Payroll Specialist at HeadFirst Group, you will be responsible for ensuring that payroll and personnel administration is accurate, timely, and complete. You will work within the HR team and be the first point of contact for employees and management in the areas of payroll, legislation and regulations, and employee benefits. You will be joining an organization with multiple entities and a complex payroll system, where quality, reliability, and professionalism are essential. In this senior role, you will combine executive responsibility with in-depth knowledge and actively contribute ideas on how to further improve and professionalize payroll and HR processes.
Your impact at HeadFirst Group
In this role, you will ensure flawless monthly payroll processing for more than 300 employees spread across multiple Dutch entities. You will monitor the quality of the payroll administration and take independent responsibility for complex cases, interpreting laws and regulations, and ensuring payroll quality within the organization.
You will act as a sparring partner for HR, Finance, and managers on issues relating to payroll taxes, leave arrangements, illness and incapacity for work, WKR, and employee benefits such as pensions and insurance. You will also check payroll journal entries, liaise with Finance, and provide support during audits and inspections.
You will work closely with HR colleagues, Operations, and Finance. Within the team, you will play an important role in quality assurance, resolving exceptions, and assisting colleagues with more complex payroll issues. You will also actively contribute to the further optimization of processes and systems, including the upcoming implementation of Workday alongside AFAS.
What will you do?
- Ensuring correct application of laws and regulations (including leave, sickness, social security, and payroll taxes);
- Managing and applying the Work-related Expenses Scheme (WKR);
- Preparing payroll tax returns and annual statements;
- Processing and checking changes in salary and personnel data;
- Identifying and implementing improvements in payroll processes and controls;
- Monitoring and improving the design of payroll processes, including documentation and audit trail;
- Act as a substantive point of contact for more complex payroll issues and exceptions;
- Contributing ideas on further standardization and automation of HR and payroll processes within the organization.
About HeadFirst Group
HeadFirst Group supports organizations in deploying and managing external talent and operates from the Netherlands with multiple entities within a single holding structure. Since merging with London-based Impellam Group, we have become part of an international organization with a strong position in Europe. This development brings growth, scale, and further professionalization, including within HR and payroll.
Within this context, a well-organized payroll administration is of great importance. The combination of multiple entities, changing laws and regulations, and the further development of our HR and payroll systems requires a senior professional who maintains an overview, ensures quality, and actively contributes to a future-proof payroll structure within HR.
This is what you get from us- Salary that matches your experience: €3500 - €4500
- Vacation pay and days off: 8.33% vacation pay and 27 days off per year (based on full-time employment)
- Hybrid working: 60/40 split (three days in office, two days remote)
- Contributory pension: full pension premium; you build up a pension without contributing yourself
- Performance bonus: annual bonus potential of one or two months’ salary
- Monthly extras: internet allowance, vitality budget, lunch contribution, and home office setup support
You are an experienced Payroll Specialist who feels comfortable in a complex environment and takes ownership of quality and continuity. You work accurately, think ahead, and know how to translate regulations into practice. In addition, you bring the following to the table:
- A completed Practical Diploma in Payroll Administration (PDL); VPS is a strong advantage
- At least 5 years of experience as a payroll administrator, preferably in an organization with multiple entities
- Up-to-date and thorough knowledge of Dutch payroll taxes, social security, leave arrangements, and WKR
- Experience with employee benefits, including pensions and insurance
- Experience with payroll and HR systems; AFAS is a must; experience with or interest in Workday is an advantage
- Strong analytical skills and affinity with numbers, data, and controls
- Good communication skills and a service-oriented attitude
- Excellent command of the Dutch language; English is a plus
Do you recognize yourself in this profile and would you like to contribute to a professional and future-proof payroll within HeadFirst Group as a Payroll Specialist? Then we invite you to apply. Upload your resume and cover letter via the application button, and we will contact you as soon as possible.
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+31 (0)6 8298 1292
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Welcome to HeadFirst Group!
Your benefits at HeadFirst Group27 vacation daysAND the possibility of adding or selling days. We work hard, but don't forget to relax.
Moments of celebrationWith more than 450 colleagues, we always have something to celebrate. As one team, we celebrate birthdays, anniversaries and othersuccesses!
OpenUp & HeadFirst Group AcademyWork on your mental health with access to the platform OpenUp. We learn every day, which is why we offer you free trainings and courses to keep developing yourself.
BonusAchieve your goals and see this reflected in the form of a bonus? That\'s possible with us! Hard work is rewarded.
Hybrid workingWork at one of our 4 locations, at home, or anywhere you feel comfortable. You will receive a mobility and home working allowance from us.
Our headquartersTake advantage of the free sports facilities, fine workstations and enjoy a delicious lunch buffet. A formidable competitor of home!
Meet a colleagueDaniel Boham
Product Owner
Bert Allemekinders
Product Owner RPA & Artificial intelligence
Mattijs Wassenburg
Managing Director
Christine Koekkoek
Business Analyst
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