With over 1,400 team members across 31 offices on three continents, FGS Global is the world’s no. 1 strategic communications consultancy. When the stakes are high for our clients, especially in critical and complex situations, we safeguard their reputation and advance dialogue with key stakeholders on their behalf. Our approach is integrated, our teams are diverse with experience from journalism, corporate communications, digital communications, politics and investor relations.
As an Accounts Payable Associate, you will be responsible for ensuring complete, accurate and timely processing of vendor payments and employee expenses through our accounting platform, NetSuite. In this role, collaboration with project teams, vendors, and other members of the FGS Global finance team is essential. You will be expected to implement vendor set up and invoice processing procedures. You will manage vendor payables and employee expenses for multiple entities across various EU jurisdictions, maintaining the highest standards of accuracy and regulatory compliance.
This role will be based in our office in The Hague and follows a hybrid working schedule (3 days expected in-person). The role covers several of FGS Global’s European operations (Netherlands, Belgium, France, Switzerland) and reports to the local Finance/Accounting Manager.
Join our The Hague Team as Associate (all genders) Accounts Payable What tasks can you look forward to? Vendor Payable Process Management:- Operate vendor set‑up and process invoices within NetSuite, ensuring completeness and accuracy whilst ensuring adherence to internal requirements for multiple legal entities across various EU jurisdictions, ensuring compliance with local VAT regulations.
- Accurately process employee expense claims ensuring compliance with internal policies using Concur.
- Play an active role in the month‑end close process in relation to accruals and in the payment cycle ensuring that vendors are paid in accordance with contractual terms.
- Work closely with internal colleagues to ensure that costs recorded timely specifically in relation to third‑party costs and employee expenses that can be rebilled to clients.
- Work closely with Global Treasury function to drive efficient, coordinated payment process.
- Interact with vendors to address inquiries, resolve issues and provide payment updates.
- Follow up on vendor corrections and refunds if necessary.
- Ensure that vendor invoices and payment processing align with contractual agreements and terms agreed with vendors and embedded in NetSuite.
- Collaborate with internal teams and vendors to resolve any discrepancies.
- Maintain up‑to‑date records and documentation for each entity in accordance with regulatory requirements.
- Generate regular reports on vendor invoice and employee expense status and other relevant metrics.
- Utilize NetSuite software to manage vendor processes efficiently with a focus on continuous improvement.
- Utilize Concur software to manage employee expense processes efficiently.
- Stay updated on system features and updates that may impact the business. Be actively involved in review of alternative/additional tools that result in process improvement and increased efficiency.
- Strong understanding of accounts payable and employee expense processes in a unified ERP environment. NetSuite and Concur experience required but not essential.
- Proven experience in vendor set‑up, accounts payable processing and employee expense processing, preferably within the EU.
- Experience managing vendor and employee expense processes across different countries and business units.
- Demonstrated knowledge of EU VAT regulations and practical experience for multiple legal entities.
- Attention to detail and ability to manage multiple tasks simultaneously. Handle confidential/sensitive financial information with integrity and care.
- Excellent communication skills (spoken and written) with a customer‑service mindset required.
- Strong in all Microsoft Office Suite skills (Excel, Word, Outlook).
- Ability to apply problem‑solving skills independently and as part of a team.
- Ability to prioritize tasks, adapt and meet deadlines in a fast‑paced environment is a must.
- Degree in Accounting, Finance, or related field preferred.
- Good English language skills (spoken and written) important, Ability to speak multiple languages an advantage.
- An inspiring working environment as well as the opportunity to work at one of our international offices for a limited period of time.
- Exciting tasks and attractive development prospects.
- Induction and individual support from an experienced colleague.
- Deepening of your expertise with regard to different sectors and areas of competence through close cooperation of our integrated project teams.
- Continuous training opportunities (FGS Global Academy).
- A dedicated, supportive and growing team.
- A corporate culture that combines excellence with team spirit.
- The opportunity to work flexibly both in our offices and from home.
Studies have shown that some groups like women or people of color are less likely to apply to jobs unless they meet every single requirement. At FGS Global, we are dedicated to building a diverse, inclusive, and authentic workplace. So, if you’re excited about this role and our company but your previous professional experience doesn’t match perfectly with every qualification in the job description, we would like to encourage you to apply anyway. You may just be the right candidate for this or another role.
We look forward to your complete application (incl. All relevant academic and professional certificates and/or reference letters). Feel free to contact our HR team by email at careers-eu@fgsglobal.com.
More information: FGS Global
#J-18808-Ljbffr€40000 - €55000 monthly