Responsibilities
HR support
- Manage calendars, organise calls and meetings, and arrange (international) travel
- Screen incoming calls and correspondence
- Keep employee records and personnel files accurate and compliant with legal and company requirements
- Handle administration for onboarding, transfers and departures
- Register holidays and illness, and support absence management in line with Dutch rules on illness, disability and reintegration
- Maintain hardware issuance records (together with Technical Services), signature logs, the organisation chart and a monthly FTE overview (employees, consultants and temps)
- Provide quarterly overviews of personnel changes and prepare HR reports and metrics
- Support the performance management process, including communication, documentation and support for managers and employees
- Coordinate with pension and insurance providers
- Support recruitment: consolidate interview feedback, send invitations and arrange travel and accommodation for candidates
- Help implement and maintain HR policies and procedures
- Keep Oracle HCM up to date with employee details and changes, and produce reports for performance cycles
- Maintain the performance management system, they use Trakstar Perform, train new employees and act as the point of contact for questions
- Support the Senior Director, Finance International
- Be the contact for lease companies and follow up on car orders; flag expiring lease and rental contracts in good time
- Arrange fuel cards, user contracts and German environmental labels for new lease cars
- Prepare monthly and quarterly overviews for audit purposes
- Support invoice processing, including reviewing administrative invoices and setting up new suppliers in Oracle
- Provide administrative support for non-commercial contracts (including employment contracts), visas and car lease agreements
- Handle all information with strict confidentiality and accuracy
- MBO+ level through education or experience, preferably with a secretarial or (executive) assistant background
- Experience in general office administration
- Extensive experience arranging domestic and international travel
- Strong command of Microsoft Office (Word, Excel, PowerPoint)
- Excellent written and spoken English and Dutch; German, French, Spanish or Italian is a plus
- Familiarity with digital marketing tools (CRM, email marketing, social media) is an advantage
- Living within a commutable distance from Amersfoort since this is an office-based role
- Travel costs reimbursed
- 25 vacation days/year
- 8% holiday allowance
- A challenging position within a global, growing organization
- A professional and collaborative team environment.
Salarisomschrijving
€4000 - €4000 monthly