Tasks
Position Overview
Provide administrative assistance to the Operations Manager, leadership staff and associates of the PDC. This position has a wide range of responsibilities to include Customer Service, Human Resources, Accounting, reporting and analysis for the efficient operation of the PDC while performing other duties as assigned.
In addition to salary, individuals may be eligible for a discretionary performance bonus. Our full suite of benefits includes:
- Paid Vacation
- Paid Holidays
- Paid Sick leave
- 401(k) match
- Medical, dental and vision coverage
- Tuition and certification reimbursement
- Life Insurance
- Short and Long Term Disability Coverage
- Subsidized gym membership program
- Subsidized Porsche and VW leasing programs
Roles & Responsibilities
- Provide administrative and front-desk support, serving as the primary point of contact for visitors, vendors, and contractors.
- Manage vendor relationships, documentation, service records, and coordination with internal teams
- Process, code, track, and submit vendor invoices; review Accounts Payable reports and support month-end activities.
- Schedule vendor visits, verify credentials and safety requirements, and enforce site access procedures.
- Support payroll, benefits administration, time-off tracking, onboarding, and employee records.
- Maintain attendance and employee point systems and track productivity and performance data.
- Support safety programs, incident reporting, compliance documentation, and audits.
- Prepare reports, maintain spreadsheets, and assist with data entry for leadership and operations.
- Assist with customer service calls and general operational support as needed.
- Support other operational and administrative tasks as required
Qualifications
Education:
- High School degree required and/or equivalent work experience
Experience (Job and Industry):
- 5+ years advanced level administrative experience in a professional environment
- Previous experience in a manufacturing/operations/logistics related role is preferred
Skills:
- Advanced level proficiency with MS Office Suite (Word, PowerPoint and Excel)
- Exposure to ADT or similar security system experience
- Working knowledge of ADP or similar time keeping product
- Experience with SAP accounting/warehouse system is preferred
- Ability to work independently with limited direct Supervision
- Exceptional interpersonal skills for both internal and external clients at all levels
- Ability to analyze and build custom reports and presentations
Competencies:
- Attention to Detail
- Communication (both verbal and written)
- Customer Focus
- Planning and Organization
- Multi-Task
- Flexibility
- Stress-Resistant
- Initiative
Physical Requirements
- Must be able to lift 15 pounds at times.
- While performing the duties of this job the employee is required to talk, hear, walk, sit, stand, climb stairs on occasion with prolonged periods of sitting at a desk and working on a computer.
- Must be able to effectively work and complete tasks in an open office/noisy environment.
- Extensive use of personal computer
- Flexible attitude towards demands
- Heavy telephone usage
- Office and Warehouse environment