Events & Reservations Coordinator
London HYBRID (2 days at home)
Hours: Monday to Friday, 8:30am–4:30pm
Events & Reservations Coordinator in London at a leading international professional services organisation who are seeking a candidate who has preferably used either EMS or Condeco / Eptura
A leading London law firm is looking for an Events Coordinator to support the planning and delivery of its internal events programme.
Working closely with teams across the firm, you will coordinate a varied calendar of employee events, including seminars, training sessions, networking events, town halls, social events and firm-wide celebrations. This is an in-house position with no external client event responsibility.
Responsibilities
- Coordinating internal events from initial brief through to delivery
- Managing event schedules, guest lists, invitations and attendee communications
- Booking meeting rooms and internal event spaces
- Liaising with catering, AV, facilities, security and reception teams
- Arranging room layouts, refreshments, equipment and event materials
- Supporting town halls, training sessions, networking events and staff celebrations
- Preparing event timelines, checklists and briefing documents
- Attending events to oversee set-up, delivery and breakdown
- Managing internal event enquiries and responding to last-minute changes
- Monitoring event costs and processing invoices and purchase orders
- Gathering feedback and maintaining accurate event records
- Supporting the wider marketing and business services teams when required
Requirements
- Previous events coordination experience within a corporate or professional services environment
- Strong organisational and administration skills
- Confident managing several events and deadlines at once
- Excellent written and verbal communication
- Professional and comfortable dealing with senior stakeholders
- Careful attention to detail
- Good working knowledge of Microsoft Office and event or room-booking systems
- Flexible approach, including occasional early mornings or evenings for events
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