Jobs in Colliers Wood

Reports To: Director
Hours: 30 hours per week (Monday – Friday, 10:00am – 4:00pm)
Location: Head Office / Hybrid (Monday & Thursday office-based)
Salary: £25 per hour

Job Purpose
The Finance & Business Manager holds full responsibility for the financial operations, budget management, payroll processing, and business performance monitoring of Pearl Connexions. As a member of the Senior Management Team (SMT), the post holder provides strategic financial oversight, ensures fiscal discipline across services, and supports sustainable organisational growth.

Key Responsibilities
1. Payroll – Full End-to-End Ownership
• Collect and log staff timesheets
• Monitor submission compliance and send reminders where required
• Review and resolve payroll discrepancies
• Compile and process monthly payroll
• Generate and distribute remittance schedules
• Maintain payroll records
• Monitor staffing costs against placement income
• Track agency usage and financial impact

2. Expense & Reimbursement Authority
• Log and review all expense claims
• Collect and verify receipts
• Prepare monthly expense summaries
• Process staff reimbursements
• Exercise authority to approve or decline reimbursement claims
• Identify irregular, excessive, or non-compliant spending
• Escalate concerns to the Director where required

3. Weekly Subsidiary Budget Management
• Manage allocated monthly operational budgets
• Make weekly subsidiary payments
• Record and track subsidiary allocations
• Monitor weekly spend per service / property
• Identify overspend risks
• Recommend subsidiary adjustments to the Director
• Discuss and agree any reduction in subsidiary payments with the Director prior to implementation

4. Budgeting & Financial Planning
• Produce monthly budget variance reports
• Forecast quarterly and annual expenditure
• Monitor cost-per-placement ratios
• Analyse income vs expenditure across services
• Conduct cashflow forecasting
• Support pricing strategy for new placements
• Provide financial modelling to inform growth decisions

5. Placement & Income Oversight
• Monitor occupancy rates and income levels
• Track Local Authority payments
• Chase outstanding invoices
• Monitor placement retention impact on revenue
• Analyse financial viability of placements

6. Strategic Business & Performance Oversight
• Present monthly financial performance reports to Directors
• Track financial KPIs
• Identify cost-saving opportunities
• Improve financial systems and efficiencies
• Conduct financial risk analysis
• Support inspection readiness through financial audit trail management
• Contribute to strategic planning discussions

Authority Level
• Authority to approve or decline reimbursement claims
• Authority to process payroll and manage operational budgets
• Required to consult with the Director before reducing subsidiary allocations
• Core member of the Senior Management Team (SMT)
• Reports directly to the Director

Person Specification
Essential:
• Experience managing payroll and budgets
• Strong financial administration background
• Experience producing financial reports
• Strong analytical skills
• Ability to exercise financial control and challenge spending
• High attention to detail
• Experience in regulated environments
Desirable:
• Experience within CQC or Ofsted regulated services
• Experience within multi-site service environments
• Experience supporting organisational growth

Key Performance Indicators (KPIs)
• 100% payroll accuracy
• Reimbursements processed within agreed timeframe
• Budget variance within agreed tolerance levels
• Reduction in avoidable overspend
• Timely production of monthly financial reports
• Improved financial tracking systems and control