The Project Manager is accountable for the safe, compliant, timely and cost-effective delivery of the TP400 Jet Fuel Conversion Project. The project converts Tanks T402, T403 and T404 from gasoil/general service to dedicated Jet A-1 service and integrates the tanks with the existing filtration, circulation, dewatering, vapour, automation and DPO export infrastructure.
The role covers the full project lifecycle, including detailed engineering, procurement, construction, pre-commissioning, commissioning, operational readiness and final handover. The Project Manager will lead a multidisciplinary team and coordinate all interfaces in a live terminal environment, ensuring ongoing operations remain safe and protected.
2. Project Scope Overview
· Conversion of Tanks T402, T403 and T404 to dedicated Jet A-1 service.
· New 12-inch DPO export connections and DDB valve arrangements.
· Modification of jet fuel filtration and circulation systems.
· Installation of a dedicated Fast Flush dewatering system connected to recovery Tank T405.
· Tank internals, piping, civil, structural, electrical, instrumentation and PCS7 automation modifications.
· Testing, system completion, commissioning and readiness for certified Jet A-1 service.
3. Key Accountabilities
Safety and Process Safety Leadership
· Champion the Zero Harm objective and visibly lead safe project execution.
· Ensure compliance with VTTI and terminal HSE requirements, Dutch legislation, PGS 29, ATEX, Permit-to-Work, isolation and LOTOTO requirements.
· Lead construction readiness, SIMOPS, task risk and critical activity reviews.
· Monitor HSE performance, leading and lagging indicators, and timely close-out of corrective actions.
· Ensure protection against loss of containment, environmental impact and Jet A-1 product contamination.
Project Delivery and Governance
· Establish the Project Execution Plan, governance structure, objectives, stage gates and decision requirements.
· Own and control project scope, schedule, budget, resources, risks, interfaces and deliverables.
· Coordinate engineering, procurement, construction, pre-commissioning and commissioning activities.
· Lead weekly progress meetings, monthly steering reviews and management reporting.
· Escalate material deviations promptly and implement realistic recovery plans.
Engineering and Technical Management
· Lead multidisciplinary engineering across tank, mechanical, piping, civil, structural, electrical, instrumentation and automation disciplines.
· Ensure design compliance with JIG 1530, PGS 29, PED 2014/68/EU, ASME B31.3, EEMUA 159, EN 14015, ATEX and applicable VTTI standards.
· Ensure design reviews, HAZID/HAZOP or equivalent risk reviews, constructability reviews and Management of Change are completed.
· Maintain technical integrity, configuration control and approved design documentation throughout execution.
Contractor and Commercial Management
· Manage engineering, construction and specialist contractors, vendors and subcontractors.
· Set clear performance expectations and monitor safety, quality, progress, productivity and resourcing.
· Administer contracts, verify valuations and review variations, claims, trends and potential changes.
· Protect the approved business case and ensure value-for-money decisions while maintaining technical integrity.
Cost, Schedule and Risk Control
· Manage the approved project budget, including commitments, actuals, forecast, contingency and cash flow.
· Maintain an integrated, logic-linked project schedule with clear critical path, outage, tie-in and commissioning milestones.
· Ensure objective physical progress measurement and accurate planned-versus-actual reporting.
· Maintain project risk, opportunity, change, interface, assumption and decision registers.
Stakeholder and Operational Interface Management
· Act as the primary project focal point for Operations, Maintenance, Asset Integrity, HSE, Engineering, Automation and Commercial stakeholders.
· Coordinate tank outages, isolations, tie-ins, permit requirements, workfront availability and commissioning windows.
· Manage SIMOPS and third-party interfaces to minimize disruption to terminal activities.
· Maintain clear communication with project sponsors and affected stakeholders.
Quality, Completion and Handover
· Ensure implementation of the Project Quality Plan, approved ITPs, material traceability and Jet A-1 cleanliness controls.
· Oversee fabrication, installation, inspection, NDT, coating repair, hydrotesting, loop testing and functional testing.
· Drive system-based completion through Construction Complete, Mechanical Completion, Pre-Commissioning Complete, Ready for Commissioning and Ready for Operations.
· Ensure punch items, NCRs, as-built documentation, operating information and final dossiers are completed before handover.
4. Key Project Milestones
· Long-lead equipment and material purchase orders placed.
· Tanks T402, T403 and T404 ready for entry and modification.
· Tank internal modifications and DDB installations complete.
· Fast Flush skid, DPO connections and associated systems installed.
· Electrical, instrumentation and PCS7 integration complete.
· Hydrotesting, loop testing, Cause & Effect testing and functional testing complete.
· Mechanical Completion achieved.
· Ready for Commissioning and Ready for Jet Fuel Service achieved.
· Final handover and close-out completed.
5. Qualifications and Experience
Essential
· Bachelor’s degree in Mechanical or another relevant engineering discipline.
· At least 10 years of project execution experience in oil and gas, petrochemical, energy or bulk liquid storage facilities.
· At least 7 years of experience leading brownfield projects in operating facilities.
· Demonstrated delivery responsibility for multidisciplinary capital projects in the EUR 5 million to EUR 20 million range.
· Strong experience in mechanical and piping works, tank modifications, E&I, automation, commissioning and contractor management.
· Working knowledge of process safety, hazardous-area requirements, operational interfaces and Management of Change.
· Professional working proficiency in English.
Preferred
· Experience in tank terminals, refineries, fuel systems or comparable hydrocarbon facilities.
· Familiarity with JIG 1530, PGS 29, PED, ASME B31.3, EEMUA 159, EN 14015 and ATEX.
· VCA VOL and relevant HSE or process-safety training.
· Experience with PCS7 integration and system-based completion management.
7. Performance and Success Measures
· Zero fatalities, lost-time injuries, high-potential incidents, environmental incidents, loss-of-containment events and product-contamination events.
· Delivery within the approved budget and agreed management tolerance.
· Achievement of the approved baseline schedule and key outage, completion and commissioning milestones.
· Full regulatory, technical and JIG 1530 compliance.
· Complete and accepted Mechanical Completion, commissioning and handover dossiers.
· Safe and effective integration into terminal operations with high stakeholder confidence.
· Timely close-out of punch items, NCRs, changes, claims and final accounts.
8. Authority and Decision Rights
· Direct the project team and contractors within the approved scope, budget and governance framework.
· Stop work where safety, environmental protection, product quality or technical integrity is at risk.
· Approve project deliverables, invoices and changes within delegated authority.
· Recommend scope, budget, schedule or contracting decisions outside delegated authority to the Project Sponsor.
· Escalate unresolved operational, commercial or technical conflicts through the project governance structure.
9. Role Profile
This is a senior project leadership position requiring substantial brownfield execution experience, strong contractor and stakeholder management capability, and the ability to deliver a multidisciplinary project safely within an operating terminal. The successful candidate will combine practical site leadership with disciplined project controls, sound technical judgement and strong commercial awareness.