What You’ll Do:Front Desk & Visitor Management
- Welcome customers, vendors, and visitors in a professional manner.
- Maintain visitor registration and issue access badges.
- Act as gatekeeper for building access, ensuring compliance with our customer’s security and entry guidelines.
- Receive, sort, and distribute incoming mail and internal correspondence.
- Manage incoming/outgoing shipments, including priority and international packages.
- Verify and handle customs-related documentation when required.
- Coordinate courier services and ensure proper distribution of deliveries.
- Operate the computerized switchboard system for incoming calls.
- Manage internal communication systems and ensure accurate call routing.
- Manage sickness and absence reporting through dedicated systems.
- Order flowers, pastries, and other office requests in line with company policies.
- Manage office supplies and inventory.
- Create, update, and maintain Front Office work procedures and process documentation.
- Coordinate holiday replacement planning for Front Office coverage.
- Create and manage facility-related service tickets.
- Support purchase requisitions for indirect spend.
- Organize monthly onboarding (New Hire) training sessions.
- Occasionally deliver introductory training for the Front Office function.
- Support quarterly internal product training coordination.
- Co-manage the SharePoint environment and maintain selected site pages.
- Perform additional administrative tasks as required.
- Minimum 1 year of experience in a similar front office or reception role within an international environment.
- Strong communication skills, both in-person and over the phone.
- Flexibility to work in rotating shifts to ensure full front desk coverage.
- Strong MS Office skills (Word, Excel, Outlook) and willingness to learn new systems.
- Fluent English and Dutch at B1 level.
- Strong attention to detail; errors may impact company image and operations.
- Full-time availability required; limited part-time arrangements may be discussed depending on team coverage needs.
- You are currently located in or near Eindhoven
- For this position, the initial contract period is set at three 3 months. Based on performance, the contract duration may be extended.
- Immediate availability is required for this position.
- A Multicultural and Inclusive Environment: Work in a supportive, diverse workplace that values inclusion and collaboration.
- The position follows regular office hours (08:00–17:00), as it is based at the office reception.
- Opportunities for Growth: Access career development paths within a global organization committed to employee advancement.
- Outside the monthly salary our client also provides an additional 13th month and 8% holiday allowance
Salarisomschrijving
€2450 - €2450 monthly