- Perform normal office functions, including setting up and maintaining files.
- Interview callers and make appropriate referrals.
- Arrange meetings and conferences.
- Receive, refer, or answer mail.
- Review drafts and finished documents for appropriate grammatical usage.
- Answer questions relating to office operations and established policies and procedures.
- Gather, compile, and report on information relevant to supervisor assignments.
- Prepare expense reports and purchase orders.
- Maintain office supplies.
- Update organizational charts.
- Coordinate department or equipment moves.
- Respond tactfully and promptly to inquiries and problems within scope of established authority.
- Handle confidential information.
- Serve as the central contact for general department information.
- Coordinate a full range of meeting, event, and travel arrangements.
- Manage calendars.
- Work with internal and external contacts regarding venue requirements and selection, room setup, catering, and materials delivery.
- Utilize online reservation systems to ensure travel policies are followed and cost-effective, convenient travel arrangements are provided.
- Work with travel agents, airlines, and others regarding planning and customer service issues.
- Utilize computer skills to create high-quality graphic and text presentations, often under tight timeframes.
- Interpret needs and determine effective presentation layouts.
- Organize and produce final presentation documents.
- Prepare special reports requiring the selection of relevant information from a variety of sources.
- At least 1 year of similar work experience and a bachelor degree. Those with a high school diploma and 3-5 years of relevant work experience may also apply
- You currently live near Hilversum
- Full time availability
- Start & end date: 1 July until 31 December.
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