Salary: £30,000 per annum – £35,000 per annum
(Working onsite – Monday - Friday - NO HYBRID)
Purpose of the Role
The H&S Administrator supports the effective delivery of the Human Resources function by maintaining employee records, coordinating HR processes and providing administrative support for Health & Safety compliance.
Working closely with the HR Manager, the role ensures activities are delivered accurately and in line with company policies and employment legislation. The post holder will also act as the main administrative contact for the Company's outsourced Health & Safety provider, supporting compliance activities and ensuring all required documentation is maintained.
Key Responsibilities
Health & Safety Administration
* Maintain Health & Safety records, training matrices, accident records and compliance documentation.
* Coordinate mandatory training, PPE records, contractor documentation and compliance activities.
* Liaise with the Company's outsourced Health & Safety provider to arrange audits, inspections and statutory compliance activities.
* Monitor expiry dates for training, inspections, risk assessments and certifications.
* Support the implementation and communication of Health & Safety policies and procedures.
Compliance & Administration
* Ensure HR documentation complies with employment legislation and Company policies.
* Support policy rollouts, audits, compliance and reporting.
* Maintain GDPR compliance for employee records.
* Produce HR reports and administrative data as required.
* Provide general administrative support to the HR department
HR Administration
* Prepare contracts, offer letters and employment documentation.
* Coordinate recruitment administration, onboarding and employee inductions.
* Maintain accurate employee records and the HR system.
* Administer annual leave, absence, probation reviews and employee benefits.
* Support managers with HR administration and provide guidance on HR processes where appropriate.
* Ensure confidentiality and accuracy of all employee information.
Key Relationships
Liaising internally with:- HR Manager, Department Managers, Finance Department & employees
Liaising externally with: - Recruitment Agencies, Training Providers, Outsourced Health & Safety Consultants & Occupational Health & Safety Consultants
Person Specification
* Experience in HR administration.
* Strong organisational skills and attention to detail.
* Good knowledge of Microsoft Office, particularly Excel.
* Excellent communication skills.
* Ability to prioritise workload and maintain confidentiality.
Desirable
* Knowledge of UK employment legislation.
* Experience supporting Health & Safety administration.
Key Competencies
* Accuracy and attention to detail
* Organisation and time management
* Professionalism and confidentiality
* Teamwork and customer focus
* Initiative and problem solving
Salary description
£30000.00 - £35000.00 per year