Location: Dartford, Kent
Start Date: 13 July 2026
End Date: 30 November 2026 (Potential Extension Available)
Pay Rate: £13.00 per hour PAYE
Hours: 37.5 per week
Are you an organised and detail-oriented administrator looking to build your experience within a fast-paced healthcare environment?
We are recruiting for an Estates Co-ordinator /Administrator to support a busy healthcare facilities team in Dartford. This is a fantastic opportunity to join an essential service that helps maintain and support healthcare operations, ensuring processes, compliance, procurement and administration activities run smoothly and efficiently.
The Role
As an Estates Co-ordinator, you will provide vital administrative and operational support to the Estates team. This varied position combines procurement, compliance, payroll administration, reporting and general coordination duties, making it ideal for someone who enjoys a busy and dynamic workload.
Working Hours
The service operates between 07:00 and 19:00.
Shift patterns include and must be available for all:
07:00 - 15:00
09:00 - 17:00
11:00 - 19:00
Weekend shifts are 09:00 - 17:00.
The team structure includes:
2 positions working Monday to Friday
1 position working Saturday and Sunday plus 3 weekdays
Flexibility is required to support operational needs.
Key Responsibilities
Procurement and Purchasing
Raise purchase orders using approved procurement systems
Ensure purchasing activities comply with company policy and delegated authority levels
Process and receipt invoices accurately
Maintain procurement records and documentation
Administrative Support
Provide day-to-day support to Estates Managers and operational teams
Prepare documents, reports and correspondence
Maintain filing systems and accurate records
Manage schedules and coordinate administrative activities
Handle ad hoc administration tasks as required
Payroll Administration
Run monthly payroll files for approval and submission
Ensure payroll data is accurate and completed within deadlines
Maintain payroll records and supporting documentation
Compliance and Reporting
Maintain statutory and contractual compliance documentation
Support audits and governance activities
Produce reports and performance information
Assist with management reviews and compliance monitoring
Systems and Data Management
Update information within CAFM and other Estates systems
Maintain accurate records and databases
Support reporting and data analysis activities
Team Communication
Produce monthly team newsletters
Support the development of Toolbox Talks under management guidance
Take accurate minutes during meetings held in person or via Microsoft Teams
Act as a key point of contact for administrative queries
What We're Looking For
Essential Skills and Experience
Previous administration, coordinator or office support experience
Excellent organisational and time management skills
Strong attention to detail
Good Microsoft Office skills including Word, Excel, Outlook and Teams
Excellent written and verbal communication skills
Ability to manage multiple priorities and deadlines
Professional and proactive approach to work
Desirable Experience
Procurement or purchasing administration
Payroll administration
CAFM systems knowledge
Facilities management, estates, healthcare or NHS experience
Compliance and governance administration
Why Apply?
If you are a proactive administrator with excellent attention to detail and are looking for an opportunity within a healthcare setting, we would love to hear from you. Apply today.
Apply Today and Make a Difference!
Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
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Salary description
£13.00 - £13.00 per hour