The Logistics Coordinator plays an extremely important role in ensuring that ESS deliver an exceptional service to our customers in accordance with ESS vision and strategies. And to ensure that our workforce benefits from the best support and welfare whilst working internationally on cutting edge construction projects.
This position will require frequent business travel within the EU (eligibility to travel freely within the EU is advantageous due to the requirements of the role).
About Us
ESS is an established provider of managed labour resource with 30 years experience providing innovative, cost-effective workforce solutions to global leaders in mission critical infrastructure projects.
Reporting to: Operations Director
Desired attributes of the Workforce Logistics Coordinator
Highly organised with very strong administrative skills and leadership qualities
High proficiency in MS Office (word, Excel, Outlook etc)
Great communication skills (a people person)
Previous experience working in logistics management, workforce mobility or similar roles
Problem solver with a can-do attitude
A good command of the English language both verbal & written
Commercially aware
Duties and Responsibilities
First Point of contact for workforce regarding any welfare or logistics issues
Perform periodic work site visits in multiple EU territories
Hold weekly logistics meeting with Recruitment managers and delivery managers
Coordinate with Project delivery managers to ensure the highest levels of service
Attend regular meetings with Snr Management team
* Source by territory
* suitable accommodations suppliers
* suitable suppliers for car hire
* local PPE / tools suppliers
* Training providers
* Workwear and company merchandising
Manage the process of:
* Booking accommodation in accordance with agreed budgets
* Booking cars in accordance with agreed budgets
* Communicating logistics information for new arrivals and facilitating their travel to accommodation
* Ensuring new arrivals have sufficient hand tools
* Having logistics team present for workers first day and introduction to client for work site inductions
* Procuring tools and equipment
* Check in / check out, and handover over of accommodation
* Accommodation inspections
* Issuing PPE / tools and replenishing stocks when required
* Arranging appointments for local tax / social security numbers of new workers in multiple territories
* Liaising with local municipalities and carrying out mandatory registrations on behalf of workers
* Organize training for new temporary contractors
* Monitoring and arranging servicing of fleet vehicles (if required)
* Keeping internal records and processes up to date such as the accommodation & vehicle planner / Overview
* Receiving and reporting fuel receipts and travel reimbursement, inputting data in cost trackers and communicating with payroll or accounts payable for reimbursement
Financial
Check and approve invoices of suppliers and forward to accounts payable
Manage expectations of supplier payments in collaboration with accounts payable
Report fuel receipts and travel reimbursement, input data in cost trackers and communicate with payroll or accounts payable for reimbursement
Notify payroll & accounts of any costs relating to damages, fines, non-returned tools
Regularly review costs and strive to find the most economical solutions for workforce logistics
Work closely with accounts to track deposits for accommodation
Team Management
Plan and prioritize weekly work schedule for 2 logistics operatives
Check and approve expenses for team members
Manage the logistics team roster
Provide training to new team members
Salary description
£35000.00 - £45000.00 per year