AJ Chambers is delighted to be partnering with a prestigious international law firm to recruit a Legal PA for their Cheltenham office.
This is a fantastic opportunity for an experienced Personal Assistant to join a supportive, forward-thinking team within a highly regarded global organisation.
Project Coordination
- Act as the go-to point for client project support – distributing and coordinating tasks across the team.
- Set up processes for new client matters in partnership with Partners, Fee Earners, and client contacts.
- Support the preparation of pitches, presentations, and events to help the firm win and retain business.
- Identify opportunities for smarter, more efficient ways of working to enhance client delivery.
Client Relationship Management
- Be at the heart of client care – ensuring all correspondence is directed appropriately and responded to promptly.
- Maintain accurate client information in the CRM (InterAction) and champion data integrity.
- Communicate confidently with clients on behalf of Partners and Fee Earners, arranging meetings and managing queries.
- Support compliance by ensuring client terms of business are up to date and followed through.
Communication & Team Support
- Act as a key liaison between Partners, Fee Earners, and Business Resource teams.
- Handle incoming queries with professionalism and discretion.
- Collaborate with the Client Service Lead to ensure smooth coverage and consistent service across the team.
Financial Administration
- Assist with time recording, billing, invoicing, and expenses – ensuring accuracy and timeliness.
- Liaise with Finance to support billing cycles, credit control, and reporting.
- Use firm systems (including Chrome and 3E) to process and track financial data.
Administrative Excellence
- Oversee task distribution and progress tracking within the Client Services team.
- Manage diaries, travel bookings, and meeting logistics for Partners and Fee Earners.
- Coordinate rooms, technology, and catering for internal and client meetings.
- Maintain organised filing systems, manage client files, and support both short- and long-term administrative goals.
What We’re Looking For
- Proven experience as a PA, EA, or Client Services Assistant within a professional services or legal environment.
- Exceptional organisation and multitasking skills, with a sharp eye for detail.
- Confident, professional communication skills – both written and verbal.
- Tech-savvy, with proficiency in CRM systems (InterAction), Outlook, and 3E.
- A proactive, adaptable, and client-focused mindset – someone who thrives in a fast-paced, team-oriented environment.
For more information, please apply directly or contact Jess at AJ Chambers!