Role Overview
We are seeking an organised, confident, and motivated Administration & Procurement Support Assistant to join our growing operations team.
This is an ideal entry-level opportunity for someone looking to develop a career in construction operations, procurement, and project support. No previous experience is required, as full training will be provided.
Working directly alongside the Operations Manager, you will play a key role in supporting live construction projects by coordinating supplies, maintaining site documentation, tracking costs, and communicating with suppliers and site teams.
This is a fast-paced role suited to someone who thrives under pressure and enjoys being at the centre of day-to-day operations.
Key Responsibilities
Procurement & Supplier Coordination
- Organising materials, plant, and supplies for live construction jobs
- Speaking with suppliers from tender stage through to job completion
- Obtaining quotes, placing orders, confirming deliveries, and resolving issues
- Building and maintaining strong supplier relationships
- Supporting procurement tracking across multiple projects
Site & Operations Support
- Communicating confidently with site operatives to support job requirements
- Creating and maintaining site files, job packs, and documentation folders
- Collating and checking weekly site packs and project paperwork
- Updating planners, schedules, and delivery timelines
Equipment & Asset Tracking
- Tracking company equipment and assets on site and off site
- Maintaining up-to-date certification records for tools and equipment
- Monitoring compliance documentation and renewal requirements
- Checking daily and weekly equipment check sheets
Cost & Commercial Support
- Tracking site costings against projected budgets
- Collating weekly cost reports for Operations Manager reviews
- Monitoring expenditure and ensuring records are accurate
- Supporting commercial awareness across live projects
Timesheets & Workforce Administration
- Checking weekly timesheets for site operatives
- Ensuring time records match job allocations and project schedules
- Supporting the Operations Manager with labour tracking
General Administration & Coordination
- Booking accommodation and transport for site teams
- Filing site information accurately for reporting and compliance
- Maintaining organised digital and physical records
- Providing general administrative support to the operations team
Person Specification
Essential Skills & Qualities
- Fast learner with a strong work ethic and willingness to develop
- Highly organised with good attention to detail
- Strong IT skills, particularly Microsoft Office
- Word, Excel, email systems
- Confident communicator, especially on the phone
- Speaking with suppliers and site teams
- Able to work in a fast-paced environment under pressure
- Professional, reliable, and proactive
Desirable (but not required)
- Interest in construction, procurement, or project management
- Any admin, office, logistics, or customer service experience