The Catalogue Manager looks after the heart of The Drinks Club's day-to-day operation: our product catalogue and the stock that sits behind it. You'll keep product information accurate and complete across Sage and our in-house operational system, make sure stock levels and locations are right, and set up the customer and supplier accounts that everything else runs on.
It's a varied, hands-on role with plenty of ownership. You'll work closely with the commercial, finance and warehouse teams, and you'll be the person colleagues come to when they want to know what we sell, what we have, and what it costs. We'll give you the time and support to do it properly.
Key responsibilities
Product listings and information
• Create and maintain product records across Sage and the in-house system, keeping data consistent in both — SKU, supplier code, EAN, bottle size, ABV, vintage, country/region, producer, allergens, case configuration and duty status (Under Bond / Duty Paid).
• Onboard new lines: gather technical sheets, tasting notes, certifications and imagery from suppliers, then quality-check and upload bottle shots before products go live.
• Retire and archive discontinued lines tidily so historical reporting still makes sense.
Stock control
• Help maintain reorder points and minimum stock levels, and flag slow-moving, short-dated or at-risk stock to the commercial team so it can be actioned.
• Work with the warehouse team to investigate and resolve stock discrepancies as they come up.
Pricing
• Maintain cost prices, sell prices and margin structures across the catalogue.
• Process supplier price increases in a tidy, auditable way; match incoming supplier price lists to our internal codes and resolve any discrepancies.
• Update customer-facing price lists and trade catalogues.
Sales and purchase ledger account set-up
• Set up new sales ledger (customer) accounts in Sage — trading terms, credit limits, delivery details, licensing where required, and any customer-specific pricing or product restrictions.
• Set up new purchase ledger (supplier) accounts in Sage with the correct payment terms, currency, supplier codes and remittance details.
Systems and ways of working
• Become the in-house expert on our bespoke operational system and work with its owner on improvements and new functionality affecting catalogue and stock data.
• Document and improve our catalogue, pricing, stock and account set-up procedures, and help colleagues across sales, finance and warehouse get the best out of the system.
Person specification
Essential
• Solid experience in a catalogue, product data, stock control or operations role, ideally at supervisor or manager level.
• Good working knowledge of Sage, including customer and supplier account set-up.
• Strong Excel skills: lookups, pivot tables, conditional logic; comfortable with large datasets and reconciling data across systems.
• Genuine attention to detail and a methodical, organised approach to work.
• Comfortable liaising with suppliers and working collaboratively with colleagues across the business.
• Able to work independently, prioritise sensibly and keep things moving without close supervision.
Helpful, not essential
• Experience in the UK drinks trade (wine, spirits, beer), with a working understanding of Under Bond vs Duty Paid, bonded warehouses and UK alcohol duty.
• Experience working with a bespoke or in-house ERP / operational system alongside an off-the-shelf accounting platform.
• Experience setting up promotional mechanics in a trade or wholesale environment.
Nice to have
• Familiarity with UK and EU labelling, allergen and excise compliance
Salary description
£36000.00 - £54000.00 per year