In-house Shipping Company in London.
The ideal candidate will be someone who is both positive & professional as well as proactive, loyal and discreet. Someone well-organised and efficient with a keen eye for detail and the ability to occasionally support the administrative needs of the Shipping Team and the requirements of the owning family. The team need an individual with a great work ethic & a humble attitude towards the many varied duties they may be asked to carry out.
POSITION REQUIREMENTS
- Oversee and coordinate all office administrative activities and operations, ensuring smooth day-to-day office operations and compliance with company procedures.
- Manage the reception area including welcoming guests, answering phone calls and handling all company correspondence
- Manage office supplies inventory and orders, as well as supplier contracts and service agreements with office vendors, ensuring cost efficiency, timely renewals and uninterrupted service.
- Coordinate meetings, catering requirements, travel arrangements and accommodation bookings.
- Serve as the main point of contact for organising health & safety audits and liaise with building management, ensuring compliance and effective management of building related matters
- Support onboarding activities of new hires and interns
- Process invoices in SAP and keep track of payments
- Act as the primary point of contact for office related service requests and IT related issues, coordinating maintenance activities and emergency issues.
- Manage and maintain industry subscriptions, ensuring accurate account information, timely/negotiated renewals, and uninterrupted service
CANDIDATE PROFILE
- Previous experience in a similar role, supporting various functions, in a well-established and organised office/company
- A University degree will be considered an asset
- Fluency in both written and verbal communication in English
- Proficient in Microsoft Office
- Flexible and effective time management and ability to prioritise tasks and meet deadlines
- Strong organisational skills
- Attention to detail and problem-solving skills
- Excellent communication and interpersonal skills, and the ability to network effectively with a wide range of people on every level
- Self-motivated and trustworthy
- Ability to learn on the job and adapt to changes
- Must be able to work in office 5 days per week
REMUNERATION PACKAGE
- Competitive compensation package including performance related annual bonus
- Pension plan and medical scheme
- A high standards working environment that supports learning and development opportunities
If this role aligns with your background and expertise, please do not hesitate to get in touch.