Location: Hounslow
Salary: £30,000 - £32,046
Hours: Monday-Friday | 08:00-16:00
Job Type: Full-Time | Office-Based
PLEASE READ BEFORE APPLYING
This role is ONLY suitable for candidates with previous automotive, fleet, transport, commercial vehicle or motor trade administration experience.
Applications from candidates without experience working within a dealership, independent garage, commercial vehicle workshop, transport company or fleet environment will NOT be considered.
Fleet Administrator
We are looking for an experienced Fleet Administrator to join our busy Fleet Engineering team in Hounslow.
This is not a general office administration role. You will be responsible for supporting the day-to-day administration of our commercial vehicle fleet, ensuring servicing, maintenance, compliance documentation and workshop records are maintained accurately.
You'll work closely with engineers, workshop staff and drivers to ensure vehicles remain compliant, roadworthy and available for operation.
Fleet Administrator -Automotive Experience Essential Your Responsibilities
* Coordinate vehicle servicing, inspections, repairs and MOT scheduling
* Monitor vehicle arrivals and follow up late vehicle returns
* Raise, update and close workshop job cards
* Maintain accurate fleet and vehicle records
* Support fleet compliance by ensuring servicing and maintenance documentation is complete
* Process invoices and maintain service records
* Order vehicle parts, workshop consumables and office supplies
* Handle warranty administration
* Produce reports and assist with month-end administration
* Update KPI information and fleet databases
* Answer telephone and email enquiries professionally
* Support the Fleet Engineering team with day-to-day administration
* Ensure all documentation complies with company and legislative requirements
Fleet Administrator Essential Experience
You MUST have experience in ONE of the following:
* Fleet Administrator
* Automotive Service Administrator
* Workshop Administrator
* Service Advisor
* Fleet Maintenance Administrator
* Commercial Vehicle Administrator
* Transport Administrator with fleet maintenance responsibilities
* Service Controller
You MUST also have experience working in one of these industries:
Main Dealer
Independent Garage
Commercial Vehicle Workshop
HGV or PSV Operator
Bus or Coach Company
Fleet Management Company
Vehicle Hire Company
Transport or Logistics Company with an in-house workshop
Fleet Administrator Essential Skills
Previous automotive or fleet administration experience
Understanding of vehicle servicing and maintenance schedules
Knowledge of fleet compliance documentation
Excellent administration and organisational skills
Accurate data entry skills
Good Microsoft Office knowledge
Strong communication skills
Ability to prioritise workload in a busy workshop environment
Able to work independently and as part of a team
Fleet Administrator- What We Offer
£30,000 - £32046
Monday-Friday working (no weekends)
Free on-site parking
Permanent full-time position
Friendly working environment
Long-term career opportunities
If you have experience within the automotive, fleet or motor trade industry and are looking for a varied administration role where your skills will be recognised and valued, we'd love to hear from you.
Apply today to join our professional Fleet and Service team
Salary description
£30000.00 - £32046.00 per year