The Role:
As a Legal Assistant in the property team you will be responsible with supporting the fee earners with full administrative support.
Main Accountabilities:
• Management of client matters in a timely and accurate manner, using the case management system Proclaim, in line with the firms standards and regulatory requirements.
• Preparation, organisation, and archiving of legal files and all supporting documentation.
• Diary management for the Fee Earner including booking client appointments and other meetings as required.
• Preparation of client correspondence using audio typing, word processing or digital dictation.
• Handling of client and 3rd party telephone calls, enquiries, and requests, ensuring that all are dealt with efficiently and politely and in line with our Client Charter.
• Ownership of incoming e-mails, post, photocopying and other administrative duties as required.
• Responsibility for ordering property searches and carrying out of necessary client ID checks.
• Preparation and oversight of exchanges and completions, under the supervision and instruction of the Fee Earner.
• Land Registry management – registering completed properties and following up as necessary.
• Preparation of client bills and manage account ledgers.
• Provision of support to other assistants and the management team as required.
Skills & Experience:
• Verbal communication: The ability to listen to clients and colleagues and respond in an approachable, respectful, and professional manner
• Written communication: The ability to communicate clearly, concisely and with accurate grammar and punctuation, in a tone which upholds the professional image and brand of the firm.
• Organisational ability: The ability to own and prioritise tasks and to use your time and resources effectively and efficiently.
• Strong IT proficiency: Including use of Microsoft Office applications and the case management system, Proclaim.
• Teamwork: The ability to treat colleagues with respect, and to be supportive and positive in the workplace in order to contribute to a friendly working atmosphere.
Should you have any questions or wish to apply please do not hesitate to contact Clear Legal and Financial Recruitment
Please Note: Due to the number of applications we receive we may be unable to respond to every application directly. If you have not heard from us within 3 working days, please assume your application has been unsuccessful
Salary description
£24000.00 - £30000.00 per year