Location: Coleford
Hours: 37 hours per week
Salary: £14.00p/h
Our client is seeking a highly organised and detail-oriented Administrator to join the team on a 4-6 month maternity cover contract. This is an excellent opportunity to work within a busy logistics function supporting both UK and international operations.
The Role
The Logistics Administrator will be responsible for ensuring the effective and efficient despatch of UK and export orders, in line with company standards and regulatory requirements. The role involves full ownership of customer orders from release through to packing and despatch, ensuring all documentation is accurate and compliant.
You will liaise with internal teams, customers, and freight forwarders worldwide to ensure shipments are delivered on time and in accordance with agreed terms.
Key Responsibilities
Manage customer orders from release through to despatch, including arranging packing and transport
Liaise with internal departments and customers regarding order requirements, including any special packing or delivery instructions
Coordinate export shipments with international customers and freight forwarders
Prepare and verify export documentation, including Certificates of Origin, EUR1 forms, and Dangerous Goods notes (air and sea where applicable)
Ensure all documentation is accurate to enable smooth customs clearance
Maintain complete and audit-ready export files, including proof of export and HMRC requirements
Raise commercial invoices and packing lists, ensuring alignment with SAP records
Arrange transport and obtain freight costs, ensuring these are recorded accurately
Manage SAP invoicing for export orders
Handle Letters of Credit, ensuring compliant and timely presentation of documentation to banks
Maintain the company export log and support audit readiness
Raise purchase requisitions for despatch and packing requirements
Ensure compliance with company policies and procedures
Support health and safety requirements on site
Provide cover for other team members as required
Requirements
Previous administrative experience in a busy office environment
Strong organisational skills with the ability to manage multiple tasks
High level of attention to detail and accuracy
Confident communicator with good written and verbal skills
Ability to prioritise workload and meet deadlines
Comfortable using IT systems (experience with SAP or similar systems is an advantage but not essential)
Willingness to learn and develop knowledge of export processes and documentation
GCSE level education or equivalent
Personal Attributes
Professional and reliable with a high level of integrity
Able to work under pressure in a fast-paced environment
Flexible and proactive approach to work
Strong problem-solving skills
Team-oriented, with a willingness to support colleagues and share knowledge
Additional Information
This role is primarily office-based in Coleford, with the option to work from home one day per week. Appropriate health and safety workwear must be worn where required.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website
Salary description
£14.00 - £14.00 per hour