We are looking to appoint a dedicated and enthusiastic administrator within the Buckinghamshire Central Admin team. This role plays a key part in the effective day to day running of our services coordinating our room booking system for our outpatients department.
You will act as the first point of contact for staff members, providing a polite, professional, and efficient service both face to face and via telephone and email. You will be required to liaise and negotiate with with our staff groups to get the maximum use of the space available.
We welcome applications from individuals who are organised, adaptable, and able to work effectively in a busy environment. The successful candidate will demonstrate excellent communication skills, the ability to prioritise workloads, work well as part of a team, and use their own initiative when required.
Main duties of the job
* The role includes room bookings for clinics/meetings, ensuring we are maximising the use of our space effectively and accommodating the requirement for our clinics and services.
* Liaising with teams to ensure bookings are up to date and correct.
* Collating information on room usage.
* Setting up rooms at the start of the day and escalating any building issues to are estates department.
* The role will require some support cover to reception to cover leave.
Working for our organisation
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
Our values are: “Caring, safe and excellent”
We offer a wide range of benefits designed to support your career and wellbeing. These include:
• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Detailed job description and main responsibilities
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.
Question 1
* What is your understanding of the Room Coordinator role and how it supports the Directorate?
Question 2
* Tell us about a time you have had to manage multiple tasks or competing priorities at once. How did you stay organised?
Question 3
* How do you communicate effectively with different staff groups, such as clinicians, administrators, estates staff, and managers?
Question 4
* If you noticed recurring issues with room bookings, room setup, or meeting equipment availability, what steps would you take to improve the process?
Salary description
£25760.00 - £27476.00 per year