ER Advisor is a pivotal role in our People and Culture team where you will play a key role in providing support and administration to managers on P&C related matters across the business along with supporting the People and Culture Generalist and People and Culture Manager.
To provide guidance, support, and coordination in the consistent and effective application of HR policies, procedures and practices of the People and Culture department in line with employment legislation and British Security standards (BS7858).
Managing sensitive and confidential matters and protecting the security of information, data and files.
Duties and Responsibilities
Lead on any ER related correspondence
Lead on Transfer of Undertakings (TUPE) process for all sites
Support with note taking at ER meetings for example, investigations, probations, disciplinary, grievance meetings, etc.
Processing and ordering uniform allowance requests
Dealing and processing employee portal queries
Responding and supporting to queries within the People and Culture mailbox
Making sure all employee change of details are processed
Administering the leaver process for all employees
SIA chasing and updates – ensuring all individuals renew their SIA licences in a timely manner
Supporting and processing all types of family leave (maternity, paternity, adoption)
Following and administering the absence process
Supporting the Long-Term Sick employees through welfare calls and Occupational Health referrals
Ensuring all Return to Works meetings are completed and filed correctly
Maintaining electronic filing system for company personnel files
Monitor and action employee’s visa/work permits on a regular basis using the applicable HR tracker
Carry out Home Office checks where applicable
Arranging DBS (CRB) checks as and when required by Clients
Support the department with any Audits (ACS, ISO, NSI)
Sending reminders and following up with all interim and full-term probation reviews
Support with the Advice & Counselling process
Support with maintaining all Training ensuring this is administered through iHASCO portal, First Aid courses are booked, and everything is tracked correctly
Administer the SIA reimbursement process
Ensure all employees hold an ID card, and reissuing expired cards
Process all loans/advance requests, ensuring the correct approvals are sought before processing
Administering eye care vouchers for DSE users
Processing CVF’s (pay increases) and EVFs (contract variations)
Processing and supporting with the SIA watchlist on Fridays
Accountable for monthly payroll process for all employees
Statistical Information
* Provide insights and compile relevant ER statistics for monthly Board reports (for example: TUPE, redundancy and restructures, investigation, disciplinary, appeals, grievances, client removals, absence, etc)
* Maintaining statistical information including accuracy of information
* On-boarding/ Recruitment/ Audits
* Support the People and Culture Assistant and People and Culture Manager with security screening and recruitment as and when required
* Understand the BS7858 standard and screen in line with this
Customer Relations
create and maintain a sound working relationship with colleagues, the management/operations team and across the Company as a whole
Liaising with other departments and with Company clients as and when needed
Ensure adherence to the Company’s HR policies and procedures and providing guidance where necessary
Experience/Knowledge
* Previous ER experience
* intermediate Microsoft Office knowledge: Word, Excel, PowerPoint, Email
Salary description
£32000.00 - £35000.00 per year