Summary of Role:
This role is responsible for providing comprehensive administrative support to the P&C team across all UK locations. Based in Perivale and Ruislip, the role will support the whole People & Culture team.
The Primary Duties:
- Administering Contracts and Offer letters for both new starters and individuals’ changing jobs internally
- Supporting line managers in employee relation cases with note-taking and other administrative support
- Administering the return-to-work paperwork for colleagues who have been off sick to ensure that they are paid correctly and on time
- Filing and maintaining both electronic and paper-based employee records
- Production of Management Information for HR Reporting on a regular basis to enable us to monitor our KPIs
- Conducting pre-employment reference checks on time and in full for New Starters
- Monitoring the Annual Leave taken across the business and ensuring that the Leave Portal information is correct
- Supporting colleagues throughout their Employee lifecycle
- Collecting additional Right-to-Work documents as necessary to ensure compliance with UK legislation and maintaining the tracker for work permit visas
- Liaising with Payroll to ensure that employee details are correct
- Managing the HR Inbox to ensure that all queries and issues are resolved or are escalated to the right person
The Secondary Duties:
- Provide ad-hoc support on recruitment administration activity when required.
- Support the wider HR team on key projects and change management initiatives.
Essential Experience, Skills and Abilities:
- At least 1 year’s administrative experience in a fast-paced HR team
- Strong knowledge of Microsoft office (Word and Excel)
- Strong written and verbal communication skills
- Proactive and the ability to identify and resolve problems
- Confident liaising with senior managers
- Able to work on their own initiative and in a team
- Able to manage their time well
- Able to be calm, patient and assertive
- Able to adapt to change
- High accuracy levels and attention to detail
- Willingness to learn and grow within the HR team
- Able to act as an ambassador for the HR function and the B&S vision, values and best practice
- A strong team player who is able to adapt quickly to changing priorities