📍 Glenrothes
⏰ Full Time | Permanent
💰 Up to £32,000 DOE
Are you the kind of person who loves bringing order to busy projects? Thrive in fast‑paced environments where you're the central point holding everything together? If multitasking, problem‑solving and keeping people organised is your superpower - this role is for you.
We're working exclusively with a fantastic Glenrothes‑based organisation who are looking for a Senior Administrator (Projects) to join their operations team. You'll be right at the heart of workforce planning, project coordination and global logistics - the person everyone relies on.
🌍 What You'll Be Doing
🔧 Project Administration & Scheduling
Coordinating personnel deployment in line with project timelines
Managing rotations, availability and upcoming requirements
Maintaining accurate planning and scheduling systems
Supporting Project Managers and technical leads with day‑to‑day updates📋 People & Document Management
Keeping personnel records up to date
Tracking training, medicals and certification renewal dates
Ensuring compliance with client, industry and project standards
Liaising with recruitment partners when additional resource is required✈️ Travel & Logistics Coordination
Booking UK and international travel, accommodation and transport
Coordinating visas, documentation and travel packs
Ensuring personnel have everything needed for mobilisations🗣 Communication & Team Support
Acting as the key point of contact for queries and updates
Sharing personnel information with internal teams
Taking meeting minutes and ensuring follow‑up actions are completed💡 What We're Looking For
Experience in project administration, operations, logistics, planning or workforce coordination
Highly organised, detail‑focused and excellent at multitasking
Someone who stays calm under pressure and handles last‑minute changes confidently
A friendly, proactive communicator
Strong IT and planning system experience⭐ Bonus Points For:
Experience in technical or engineering environments
Knowledge of training/certification requirements
International travel coordination
Experience with rotation planning✨ Why You'll Love This Role
A central role with real impact on project success
Varied, fast‑paced days with lots of problem‑solving
A supportive, friendly and collaborative team
Opportunities to grow, learn and take on more responsibility📞 Ready to Apply?
We'd love to hear from you!
✅ Apply directly through this website
📧 (url removed)
📞 (phone number removed)
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Salary description
£28000.00 - £32000.00 per year