Join a dynamic and service-focused organisation where your administrative and coordination skills help ensure the smooth operation of our properties. We are seeking a highly organised and proactive Property Administrator to support the maintenance, facilities, and compliance functions across our estate. In this role, you will play a key part in ensuring our properties remain safe, well-maintained, and fully compliant.
The Role
As a Property Administrator, you will work closely with the maintenance team, contractors, and management to ensure all property-related tasks are completed efficiently and accurately. You will manage job tickets, coordinate planned and reactive maintenance, maintain essential records, and support the smooth running of daily operations.
Key Responsibilities
Liaise with managers & supervisors on a daily basis reporting any issues that need resolving.
Use software systems such as Halo to open, update, and close job tickets.
Manage snagging lists as required.
Coordinate with maintenance staff for pre-arrival checks and ongoing services.
Use Excel to organise and track services, meter readings, and maintenance updates.
Liaise with contractors for reactive services and planned maintenance visits.
Manage and update property-related documentation, including service records, supplier lists, and maintenance logs.
Ensure all keys are managed securely, including signing in/out and safe storage.
Ensure all vehicle mileage sheets are completed weekly & updated monthly with payroll dept.
Create and manage a monthly maintenance rota during high seasons.
Process and raise purchase orders and special payment requests using systems such as Workday and DocuSign.
Liaise with accounts department for all invoice processing as & when required.
Purchasing of H&S clothing & materials etc as & when requested by property staff.
Keep track of all credit card transactions & petty cash receipts, collating via the appropriate system
Resolve queries related to quotations and invoices with contractors and suppliers.
Maintain and update the asset register for property, plant, and vehicles.
Oversee the filing system for property compliance certificates and project invoices.
Create packing lists in Microsoft excel in order manage shipments.
To distribute or contact the correct people as letters & parcels arrive throughout the day.
Review and process timesheets for authorisation.
Provide cover for colleagues when they are out of the office.
Any tasks or responsibilities as requested by management within the scope of the position.
What We're Looking For
We are seeking a professional with:
Experience: Proven experience in a similar administrative role, ideally within property, maintenance, or facilities.
Technical Skills: Proficient in payroll software and Microsoft Excel, Outlook, and Word.
Driving Licence: Full, clean driving licence.
What We Offer
A supportive and collaborative team environment.
Opportunities for professional growth and continuous learning.
Competitive salary and benefits package.Apply Today!
If you are an experienced administrator with excellent organisational skills and a passion for supporting property operations, we'd love to hear from you
Salary description
£29000.00 - £29000.00 per year