Customer Service Coordinator - North Midlands
The role -
To be responsible for the daily management and administration relating to all customer issues including remedial issues with our customers and their new homes. Also be the point of escalation of customer complaints, taking ownership until satisfactory resolutions are attained.
Key duties / Responsibilities -
- Monitor own email inbox and the customer service departments email inbox.
- Record the outcome of all telephone calls, and emails from customers and contractors.
- Monitor customer and issue handling through reporting, ensuring all records are updated to provide accurate information on reports.
- To coordinate the scheduling of the Customer Service Operatives diaries.
- To ensure the correct allocation of works; to the Customer Service Operative team, the existing site teams and / or contractors to resolve issues that have arisen in new customer homes.
- Organise resources and materials for works to be carried out, prior to attendance, and ensure materials are available in store and on site as required.
- Process PO’s, invoices and undertake any contra- charging process.
- Manage the work of contractors and report inadequate contractor outcomes to the Customer Service Manager.
- Maintain reasonable timescales for customers for any remediation works and ensure that customers are kept informed throughout any process taking place in their home.
- Address unsuccessful or inadequate remediation of customer issues.
- To ensure the out of hours services, and reporting work effectively.
- Maintain complaint spreadsheets and provide weekly updates to the management team.
- Acknowledge and correspond with complainants within agreed timeframes.
- To ensure surveys and reports from external bodies, including contractors are maintained.
- Be professional with internal, external staff and customers.
About you -
Experience of working in a similar role in a house building company (essential)
Experience working on COINS or similar internal CRM (essential)
Key knowledge and skills -
Ability to; work independently and within a team, prioritise work and take initiative
Ability to work well under pressure in a fast-moving environment
Excellent verbal and written communication skills
Excellent organisational skills
Personal attributes -
Excellent communicator and highly motivated
We believe Harron Homes is a place for everyone, no matter where you come from, what you look like or how you identify.
Please note due to the volume of applicants, if you have not heard from us within 14 days, please accept this as confirmation that we will not be progressing with your application further on this occasion.