The Contracts Administrator – CSA will support the commercial and contractual administration of Civil, Structural and Architectural (CSA) works across live projects. The role will assist in managing contractual documentation, variations, payment processes, quantity tracking, and contractor coordination to ensure effective project commercial administration and compliance.
The successful candidate will work closely with commercial, project delivery, and site teams to support the day-to-day administration of CSA work packages and maintain accurate project records throughout delivery.
PM Group is an employee owned, international project delivery firm. We are world leaders in the pharma, food, medtech and mission critical sectors. From our network of offices in Europe, Asia and the US, we work with the world's leading organisations. We are focused on growing a sustainable business centred around our people, our clients and trade partners.
Responsibilities
Contract Administration
- Support the administration of CSA contracts and subcontract packages from award through to final account.
- Maintain accurate records of instructions, notices, correspondence, contract documents, and commercial submissions.
- Ensure contractual documentation is properly controlled and filed.
- Assist in monitoring contractor compliance with contractual obligations.
Variations & Change Control
- Assist with the administration and tracking of CSA variations and change events.
- Maintain variation registers and associated supporting records.
- Coordinate receipt and review of quotations and supporting documentation from contractors.
- Support the commercial assessment and tracking of instructed changes.
Payment Applications & Quantity Tracking
- Assist with monthly payment application and valuation processes for CSA works.
- Support verification of progress, quantities, and completed works on site.
- Maintain records relating to measured quantities, valuations, and commercial status.
- Support cost reporting and final account administration activities.
Contractor Coordination
- Liaise with CSA contractors, consultants, and project teams regarding commercial documentation and contractual matters.
- Attend project and commercial meetings where required.
- Assist with resolving day-to-day contractual and commercial administration issues.
Commercial Reporting & Record Keeping
- Maintain commercial logs, trackers, registers, and reporting documentation.
- Support preparation of commercial reports, variation summaries, and payment status updates.
- Ensure records are complete, organised, and audit-ready.
Risk & Commercial Support
- Assist with identifying commercial risks and maintaining supporting records.
- Support claims avoidance through accurate administration and proactive document control.
- Ensure contemporaneous records are maintained to support contractual entitlement where required.
Qualifications
- Experience in construction contract administration, preferably within pharma or regulated manufacturing environments
- Knowledge of local contract law, EU commercial regulations, and pharma industry contracting standards
- Familiarity with construction contracts including FIDIC, NEC, or similar standard forms
- Understanding of pharma construction requirements including GMP compliance and regulatory documentation
- Ability to manage commercial relationships and support contractual dispute resolution
- Bachelor's degree or Diploma in Construction Management, Business Administration, Law, or related field
- Proficiency in English + Dutch and/or French advantageous
D&I
Inclusion and Diversity are core to our culture and values. Wherever we work, we commit to a culture of mutual respect and belonging by building a truly inclusive workplace rich in diverse people, talents and ideas. Valuing the contributions of all our people and respecting individual differences will sustain our growth into the future.
PM Group is committed to ensuring our hiring process is fair and accessible to all and will provide candidates with disabilities with reasonable accommodations required to participate in the recruitment process. If you require any assistance in this regard, please let us know.
For more company information visit our company website > Meet Our Team - careers | PM Group
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