Jobs in Whiteley Village

About Us

Join a dedicated and professional team where your administrative skills will make a real impact. We are seeking a detail-oriented and organised Office Assistant to support the smooth operation of our office, ensuring efficient service to clients and colleagues.

The Role

As an Office Assistant, you will play a vital role in managing administrative tasks, handling purchasing and stock control, and providing essential support to the wider team. Your expertise in organisation and communication will contribute to the overall efficiency of the office.

Key Responsibilities

Monitor and manage the office purchasing system, ensuring orders are placed and discounts negotiated.
Maintain accurate logs of suspended transactions and allocate items to the correct client.
Forward incoming items to clients promptly.
Track and manage office stock, ensuring efficient usage before placing new orders.
Verify and consolidate credit card statements with attached receipts.
Handle filing of contracts, receipts, delivery notes, and other relevant paperwork.
Receive and verify deliveries, ensuring accuracy against order forms and invoices.
Manage the logging in and out of mobile phones for clients.
Organise the packing and shipping of items, ensuring safe transport of hazardous materials.
Assist with restaurant bookings, event planning, and arranging transportation and security as needed.
Perform word processing, filing, and other computer-based administrative tasks.
Maintain a clean and organised workspace.
Adhere to company policies, procedures, and health and safety regulations.
Provide cover for colleagues during absences.
Complete any additional tasks as requested by management.What We're Looking For

We are seeking a professional with:

Previous experience in office administration (Essential).
Experience processing invoices and managing stock control.
Proficiency in Microsoft Office (Word, Excel, Outlook) and internet usage.
Strong organisational and communication skills.
A proactive and detail-oriented approach to tasks.What We Offer

✔️ A collaborative and professional work environment.

✔️ Opportunities for training and career growth.

✔️ Competitive salary and benefits package.

Apply Today!

If you are a highly organised Office Assistant looking for a role where you can make a difference, we'd love to hear from you. Join us and be part of an exceptional team