JOB RESPONSIBILITY
Administration:
➢ To ensure that payroll systems are maintained and updated with
changes including new starters and leavers, changes in benefits,
employment status and other miscellaneous changes in a timely and
accurate manner and in compliance with the Data Protection Act
1998
➢ First point of contact for the payroll system, responsible for
implementation and monitoring of the system
➢ To maintain a monthly payroll file for all new starters, leavers, bonuses
and all other changes
➢ Comply data for IBG, Bonuses and for Life Insurance for empolyees
➢ To provide support to the HR team with any additional administrative
activity and any other duties as required by the business.
➢ Responsible for P11D's, PSA and Tax Returns for Expats
➢ Responsible for P11D's, PSA for UK local staffs
➢ Contract renewals and preparing approval notes for the
management
➢ Processing invoices in a timely manner
Payroll Processing:
➢ Checking all monthly HR changes and processed on ADP in a timely
manner and committing the payroll, including statutory year end
returns, P11D's and P60s. Processing the changes in absence of HR
Associates
➢ Working closely with the outsourced payroll provider to ensure payroll
accuracy and service delivery.
➢ Responsible for creating, maintaining and updating all payroll
processes
➢ To handle all employee salary and payroll queries (locals and expats)
➢ Responsible for all reporting from payroll in line with HR and business
requirements
➢ Prepare and submit pension contribution schedules to third-party
pension providers
➢ Managing loans with respect to payroll processing. Preparing and
submitting the control return every month
➢ Reconciliation of payroll - ensuring correct transactions are posted in
the GL Finacle file received from ADP for the Locals, ensuring reversal
of entries in case of incorrectly posted.
➢ Making manual payments outside the payroll with Head HR's approval
in conjunction with the Operations team in a timely manner
➢ Compiling Data from the General charges file received from Accounts
Dept and reporting to King and King for the Expats Payroll. Good
understanding of all the benefits that needs to be reported on the
payroll file which are grossed up for tax purposes
➢ To assist expatriate employees with HMRC and NI number applications
and submission of HMRC documentation when expatriate assignments
have ended. Responsible for collating information for the Tax Returns from the expats, preparing data for the Tax Returns, PSA and P11d and
submit to King & King in a timely manner
➢ Responsible for the timely and accurate remittance of PAYE and NI
payments for expats inconjuction with Operations Team
➢ Ensuring all new joiner's and leaver's documents are available to
expats for the payroll processing
➢ Ensuring Third Party Payments are made well in time to HMRC for Tax
and NI for Expats
➢ Preparing the vouchers related to payroll.
➢ Ensure payroll processes comply with company policies, procedures,
and current payroll legislation
Salary description
£40000.00 - £41000.00 per year