Job Title: Lead Project Administrator
Location: Runcorn, Cheshire
Salary: Up to £34K
Hours: Mon – Fri 08:30-16:30hrs
Contract: Permanent
Our client is a UK market leading business, conducting maintenance, installation and emergency services to the Transmission and Distribution industry, operating projects throughout the UK.
As the Lead Project Administrator, you will play a key role supporting operational, commercial, and project teams, ensuring documentation, reporting, and project administration processes are maintained to a high standard.
As the Lead Project Administrator, your duties will be: -
Commercial & Communication
- Manage the day-to-day operations of the small office team.
- Answer incoming calls and handle general enquiries.
- Ordering materials, plant, and consumables for projects and office requirements
- Raise purchase orders and subcontractor orders.
- Issue early warning notices and contractual correspondence to clients where required.
- Help ensure applications, invoices, and supporting documentation are submitted on time.
- Liaise with clients, suppliers, and subcontractors to support prompt payment processes and support the processing of supplier invoices.
- Track outstanding information and follow up actions to support project delivery.
- Act as a key point of contact for internal teams, clients, and subcontractors.
- Build and maintain strong working relationships.
Project Admin/Document Control
- Provide administration support to the Projects Team across multiple projects.
- Maintain project files, registers, and document control systems ensuring all project documentation is current, accurate, and correctly filed.
- Issue, log, track, and distribute project documentation including technical documents, site reports, RAMS, permits, and client correspondence.
- Support the management of document revisions and ensure controlled documents are distributed to the correct internal teams and subcontractors.
The successful Lead Project Administrator will have the following skills: -
- Must have previous experience within an Office Manager, Senior Administrator, Project Coordinator, Project Administrator, or Document Controller position.
- Experience working within construction, utilities, engineering, infrastructure, or power network industries would be highly advantageous.
- Understanding of project administration, document control, and commercial processes
- Experience maintaining project documentation and working with controlled document systems.
- Strong organisational, communication, and problem-solving skills
- Excellent verbal and written communication skills
- Confident using Microsoft Word, Excel, Outlook
- Ability to manage multiple priorities and work effectively in a busy project environment.
- Strong attention to detail and ability to work independently.
- Professional, proactive, and approachable manner