Jobs in Shadwell

Office Coordinator

Location: Thorpe Park - Leeds - LS15
Job Type: Full-Time
Hours: Monday to Friday, 8:00am - 5:00pm
Salary: £26,436 annually

About the Role

We are seeking a highly organised and proactive Office Coordinator to support the smooth day-to-day running of two office buildings based in Leeds.

Working closely with various departments, the successful candidate will act as the first point of contact for all visitors, ensuring a professional, warm, and friendly experience at all times.

This role combines front-of-house reception duties with office administration, stationery management, and coordination of logistics and site support services. The successful candidate will play a key role in maintaining an efficient, welcoming, and well-organised working environment.

Key Responsibilities

Reception & Front-of-House

Provide professional reception cover across both office buildings.

Welcome visitors, contractors, and clients, ensuring sign-in procedures are followed.

Manage incoming telephone calls, emails, and general enquiries.

Coordinate meeting room bookings and prepare rooms where required.

Handle incoming and outgoing post, deliveries, and courier services.

Maintain visitor records and issue visitor passes in line with site procedures.

Office Coordination & Administration

Support the day-to-day administration and smooth operation of the offices.

Act as a central point of contact for office-related queries and requests.

Liaise with internal departments, suppliers, and service providers.

Maintain office filing systems, records, and shared administrative documents.

Assist with onboarding arrangements for new starters, including desk setup and office orientation.

Support company events, meetings, and staff communications as required.

Stationery & Office Supplies

Monitor and maintain office stationery and consumables.

Place orders with approved suppliers in line with purchasing procedures.

Track stock levels and ensure adequate supplies are available at all times.

Manage storage areas and ensure supplies are organised and accessible.

Liaise with suppliers regarding deliveries, shortages, or invoice queries.

Logistics & Site Support

Coordinate deliveries, collections, and internal movement of equipment or materials between buildings.

Support facilities-related activities, including contractor access and service visits.

Report maintenance issues and follow up with facilities teams or external contractors.

Assist with desk moves, office setups, and space coordination.

Ensure communal areas remain tidy, safe, and presentable.

Health & Safety

Follow company health and safety policies and site procedures.

Support fire evacuation and emergency procedures where required.

Ensure reception and office areas comply with health, safety, and security standards.

Skills & Experience

Previous experience in an office coordinator, receptionist, facilities, or administrative role.

Excellent organisational and multitasking skills.

Strong communication and interpersonal skills.

Professional and approachable manner.

Ability to work independently and prioritise workload effectively.

Good working knowledge of Microsoft Office applications, including Outlook, Word, and Excel.

Experience coordinating suppliers, deliveries, or office logistics would be advantageous.

Personal Attributes

Reliable and proactive.

Strong attention to detail.

Flexible and adaptable.

Customer-focused approach.

Able to maintain confidentiality and professionalism at all times.

Benefits

30 days annual leave plus bank holidays.

Private medical cover (after probationary period).

Death in Service cover (after probationary period).

Enhanced maternity and paternity pay after qualifying service.

Pension scheme with employer contributions.

Ongoing training and development opportunities.

Staff social events.

To apply, please submit your CV and i will give you a call

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