Duties to include but not limited to:
* Opening files and day to day maintenance in accordance with the department’s Risk Management procedures
* To assist the Fee Earner under supervision with the following: File creation; statement drafting and liaison with clients in respect of the same - Generation of suitable client care correspondence - Attendance on clients for routine instructions and signing.
* Carrying out searches and dealing with enquires in relation to such searched using Searchflow or directly with the various authorities
* Using H M Land Registry portal for : Downloading official copies, documents and plans and saving to matter number, and carrying out priority; and Bankruptcy searches and other pre completion and online applications.
* Collating title bundles, scanning deeds and saving them to the DMS.
* Dealing with post completion registration and stamp duty land tax formalities.
* Under supervision, preparing invoices, completion statements and statements of account and complete accounts documentation as and when directed by the Fee Earner.
* Carrying out copy typing of documents, including the completion of forms originating from the firm’s own precedent bank and adopting those from Practical Law, Laserforms and Encyclopaedia of Forms and Precedents to fit the firm style.
* Preparing correspondence and documents through audio typing, ensuring that such correspondence and documents are checked for errors before passing to Fee Earner.
* Interacting with clients and dealing with general enquiries by email or telephone.
The successful applicant will:
* Be positive with a ‘team player’ attitude
* Have the ability to work in a methodical and organised manner
* Have the ability to pro-actively manage your time and caseload
* Demonstrable attention to detail
* A willingness to learn and develop skillsets
* Previous experience in a Commercial Property Legal Secretary role of at least 6 months is essential
* Ability to cope in a busy and fast paced working environment
* IT literate with experience of using Microsoft Office such as Outlook, Word, Excel.
* Good written, numeracy and oral communication skills
Unfortunately, due to time restrictions we cannot respond to every applicant, in the event that we haven’t contacted you within 48 hours please take it you have not been successful for this particular role, but your details will be kept on file and considered for all future vacancies.
We are an equal opportunities agency and welcome applicants from all backgrounds.
We are acting on behalf of the client as an Employment Agency in relation to this vacancy
Salary description
£27000.00 - £32000.00 per year