Company Overview
OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently. We are currently seeking a Project Coordinator to join our Topside Division.
Location
- Grimsby
- Hybrid
Core Purpose
- Manage the deployment and coordination of Technicians and Engineers across multiple projects, ensuring compliance with client requirements, certification standards, and internal processes.
- Maintain accurate personnel records, coordinate travel arrangements, and ensure personnel are fully prepared and operationally ready for site deployment.
Key responsibilities and accountabilities:
- Coordinate the onboarding and mobilisation of Technicians and Engineers for project assignments, ensuring alignment with project requirements and timelines.
- Maintain accurate and up-to-date personnel records, including certification matrices and compliance documentation.
- Track personnel movements, assignments, and activity records to ensure accurate and timely reporting.
- Communicate regularly with project personnel to confirm availability, obtain required documentation, and resolve administrative queries.
- Monitor certification expiry dates and liaise with personnel to obtain updated documentation, ensuring ongoing compliance with HSE, IMCA, and client requirements.
- Support recruitment activities by screening CVs, coordinating interviews, and maintaining candidate pipelines.
- Liaise with the Finance department regarding payroll, expenses, and invoice-related queries for project personnel.
- Ensure all personnel data is stored accurately and securely in accordance with company procedures and GDPR requirements.
- Provide administrative support for training coordination, certification renewals, and competency tracking.
- Provide general administrative support to Project Coordinators and Project Managers as required.
Skills and Experience:
- Demonstrable experience in project administration, coordination, or a related operational support role.
- Strong organisational skills, with the ability to manage multiple priorities effectively and deliver against tight deadlines.
- High attention to detail, with the ability to manage multiple administrative tasks accurately and efficiently.
- Proficient in Microsoft Office Suite, particularly Excel, Outlook, and Word.
- Experience with certification and compliance management systems is desirable.
- Familiarity with GWO or other industry-specific training standards is advantageous.
- Proactive, self-motivated, and able to work independently.
- Strong communication and interpersonal skills, with the ability to build effective working relationships.
- Able to maintain confidentiality and handle sensitive information with discretion and professionalism.
- A team player with a willingness to support other departments as required.
Qualifications:
- Minimum: GCSEs (or equivalent) in English and Mathematics.
- NVQ Level 3 or equivalent qualification in Business Administration, Project Management, or an engineering-related field.
- Full UK driving licence.
We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.