The Opportunity
A well-established professional services organisation is seeking an experienced and proactive Legal PA to join its support function. This role will provide dedicated administrative and PA support to 2-3 fee earners, working closely with them and business support colleagues to ensure the smooth day-to-day running of the department.
This is an excellent opportunity for a highly organised individual who enjoys working in a fast-paced, client-facing environment and takes pride in delivering an exceptional level of support. The successful candidate will act as a central point of contact for both internal and external stakeholders, helping to coordinate administrative activities and ensuring the wider team can focus on delivering outstanding client service.
The organisation offers a collaborative and inclusive working environment where employees are encouraged to contribute ideas, develop professionally, and build strong working relationships across the business. Flexibility, teamwork, and a commitment to excellence are highly valued, with support available to help colleagues perform at their best.
Working alongside a friendly and professional team, you will play a key role in maintaining effective communication, managing priorities, and providing comprehensive administrative assistance across a range of business activities. This position would suit someone who can confidently manage multiple tasks, remain calm under pressure, and consistently demonstrate a high level of attention to detail.
The Role
In this role, you will:
- Deliver a professional and responsive service when handling client queries and requests via telephone, email, and written correspondence.
- Manage administrative processes relating to files and matters, including opening, maintaining, and closing records while ensuring compliance standards are met.
- Provide proactive support to senior stakeholders and wider team members, coordinating diaries, meetings, travel arrangements, accommodation bookings, and expense submissions.
- Assist with the end-to-end billing process, liaising with fee earners and finance teams to help ensure invoices are issued accurately and payments are received efficiently.
- Handle incoming and outgoing documentation promptly, ensuring all records and original documents are processed and stored correctly.
- Contribute to team projects, operational initiatives, and business development activities where required.
- Work closely with colleagues across different offices and departments to maintain a high standard of service and operational efficiency.
Working Pattern: Hybrid working arrangement with a requirement to attend the office three days per week.
About You
To be successful in this position, you will have:
- Strong experience in an administrative, executive support, personal assistant, or legal support role.
- Prior exposure to a Real Estate or Property legal environment would be advantageous, although not essential.
- Excellent organisational skills with the ability to manage competing priorities and work independently.
- Outstanding written and verbal communication skills, including a professional and confident telephone manner.
- A collaborative approach and the ability to develop positive working relationships with colleagues and stakeholders.
- A proactive, solutions-oriented mindset with a willingness to take ownership of tasks and drive them through to completion.
- High levels of accuracy, attention to detail, and a methodical approach to your work.
This opportunity is ideally suited to an experienced Legal Secretary or career legal support professional with at least two years' relevant experience. Due to the nature of the role and the level of autonomy required, it is not intended as an entry-level position.
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.