* To provide secretarial and administrative support service at MD/Director level and their deal teams
* Complex diary management for the team, being able to anticipate issues in multi-time zones
* Meeting Coordination: organising logistics for both internal and external meetings over various time-zones and different mediums; face to face, video conference, and audio conference
* Anticipate, manage and co-ordinate European and International travel, ensuring timely preparation to include visa applications, whilst adhering to the Company’s travel policy to ensure cost efficiency at all times
* Compile expense reports in a timely manner ensuring all appropriate receipts are attached and submissions are in line with the Company’s expense policy
* Ability to prepare PowerPoint presentations, excel and word documents for team members
* Document production including preparation, printing and binding
* General administrative support: booking bikes, couriers, taxis, organising team events,
* booking client lunches and dinners
* Deacloud – assisting the team with interaction logging, maintaining accurate contact records, pipeline, creating and maintaining deal information
* Assisting with KYC for on-boarding of deals for the team and using the SmartSearch system
* Assisting with client conferences and event management
* Assisting the team with booking holidays through the edays system
* Answering the telephone in a professional manner, taking accurate messages and relaying these appropriately without delay
* Ad hoc project work as requested
* Providing support and cover for other IB team assistants and reception cover as required
Experience, Skills & Competencies Required
· Excellent communication skills (written and oral)
· Ability to work on own initiative and manage time effectively
· Well organised and methodical approach
· Flexible attitude
· High level of interpersonal skills and a good team player
· Good working knowledge of MS Office
· Ability to use video conferencing and presentation facilities (training will be given)
· Discreet, professional manner - maintain confidentiality on all aspects of workload
· Approachable and partnership orientated to assist with all tasks throughout the London office
Salary description
£35000.00 - £40000.00 per year