Position: Senior Team Administrator
Location: Central London
Contract Type: Full-time, Permanent
Salary: £35,000
About the Organisation:
A forward-thinking professional services firm is seeking an experienced and proactive Senior Team Administrator to provide high-level operational and administrative support to its growing team. This is an opportunity to join a collaborative workplace that values efficiency, quality, continuous improvement, and strong working relationships.
What's on Offer:
You'll benefit from a generous annual leave package (27 days plus bank holidays), a discretionary bonus scheme, pension contributions, and a range of additional incentives designed to support employee wellbeing.
Key Duties:
* Provide high-level administrative and operational support to senior managers and the wider team.
* Manage complex diaries, scheduling meetings, coordinating travel arrangements, and resolving scheduling conflicts.
* Produce, format, proofread, and quality-check reports, presentations, proposals, and confidential documentation to a high professional standard.
* Coordinate internal and external meetings, including preparing agendas, circulating papers, taking minutes, and tracking actions through to completion.
* Act as a key point of contact for internal and external stakeholders, ensuring professional and timely communication.
* Prepare, maintain, and manage confidential files, records, and documentation using internal systems while ensuring compliance with company procedures.
* Produce regular management reports, monitor team administration activities, and assist with reporting on key operational metrics.
* Support the planning, coordination, and delivery of departmental projects and business initiatives.
* Identify opportunities to improve administrative processes, implementing efficiencies and promoting best practice across the team.
* Assist with onboarding new employees, coordinating inductions, equipment, system access, and training schedules.
* Provide guidance and day-to-day support to junior administrators where required, helping maintain consistent administrative standards across the team.
* Coordinate office operations, including facilities requests, meeting room management, supplier liaison, and office resource planning.
* Support Finance with invoice processing, expense administration, purchase orders, and budget tracking where required.
* Provide administrative support to HR, including maintaining personnel records, coordinating training, and supporting recruitment administration.
* Ensure compliance with company policies, data protection requirements, and document management procedures.
* Handle incoming calls, emails, and correspondence, ensuring enquiries are prioritised and directed appropriately.
* Take ownership of ad hoc projects and provide additional support to senior leadership as required.
Essential Skills & Experience:
* Previous experience in a Senior Administrator, Team Administrator, Executive Assistant, Office Coordinator, or similar administrative role within a professional environment.
* Strong educational background, ideally with a degree (2:1 or above) or equivalent professional qualification.
* Advanced knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
* Excellent organisational skills with the ability to manage multiple priorities and competing deadlines.
* Strong written and verbal communication skills with the confidence to engage with senior stakeholders.
* High levels of accuracy, attention to detail, and discretion when handling confidential information.
* Proven ability to work independently, use initiative, and continuously improve administrative processes.
Desirable Attributes:
* Experience working within a professional services or advisory environment.
* Previous responsibility for coordinating projects, events, or business initiatives.
* Experience producing management reports and supporting operational planning.
* Understanding of financial administration, compliance procedures, or HR processes.
* Experience mentoring or supporting junior administrative staff.
Tools & Software:
* Daily use of Microsoft Office applications including Word, Excel, PowerPoint, Outlook, and Teams.
* Experience using document management systems, CRM databases, finance systems, and collaboration platforms would be advantageous.
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website
Salary description
£35000.00 - £35000.00 per year