Our Business Services Team is seeking an Company Secretarial Assistant. This role will be instrumental in providing a wide range of company secretarial advice and documentation to colleagues and clients. As a Company Secretarial Assistant working as part of a team, you will provide comprehensive technical administrative support to the company secretarial team and your direct line manager in line with Duncan & Toplis practice standards and relevant governmental regulations. This is an entry role and full training will be provided.
Duncan & Toplis is one of the UK’s largest independent accountants and business advisers. Celebrating our 100-year anniversary in 2025, we are on course for the biggest period of growth in our history. Our vision to be the team that clients always choose to work with and where talented people belong remains at the forefront and guides everything that we do.
Your responsibilities
Here's a bit more on what you can expect to be doing day-to-day:
- Answering telephone calls and monitoring shared email inboxes, responding to routine queries in a timely and professional manner.
- Maintaining accurate statutory books and company records within internal systems and relevant online registers.
- Preparing and submitting annual confirmation statements in line with statutory deadlines.
- Assisting with annual compliance and filing requirements, ensuring adherence to Companies Act and regulatory obligations.
- Supporting the team with ad-hoc company secretarial matters, including company formations, changes to directors and shareholdings, registered office updates, and company strike-off procedures.
About you
We think you’ll need the following experience and qualifications to succeed in the role:
- Quick learner with a high level of attention to detail.
- Ability to work effectively under pressure, prioritising workload and consistently meeting deadlines.
- Capable of working both independently and collaboratively as part of a team.
- Strong IT skills, particularly in MS Office and database management systems.
- Excellent verbal and written communication skills, with the ability to interact confidently at all levels.
Be a Duncan & Toplis team member
At Duncan & Toplis we offer flexible working arrangements through our flexible working guide, called ‘How We Work’. You can read more here.
As part of our benefits package, we also offer mental health support and time to volunteer for charitable work. These are just some of the perks of working at Duncan & Toplis.
Duncan & Toplis develop talent and encourage ambitious individuals to progress their careers and expand their professional and personal development, whilst always ensuring we put our values at the forefront of everything we do.