Bridgnorth
Permanent
Monday to Friday, 9am – 5pm – Office based
£25,000 – £28,000 DOE
20 days holiday + bank holidays
We’re delighted to be partnering with a well-established and growing organisation that has a strong presence across both UK and Ireland markets. As they continue to expand, they’re seeking a highly organised and proactive Administrator to join their team and take ownership of travel, accommodation, and equipment logistics for UK and Ireland projects.
This is a fantastic opportunity for someone who thrives on detail, enjoys juggling multiple tasks, and wants to play a key role in ensuring smooth project delivery. Your work will directly support the success of high-profile assignments across the UK and Ireland.
Key Responsibilities
* Answer the phone and record details relating to enquiries
* Arrange hotel and accommodation bookings for domestic and international projects
* Support in the preparation of quotations
* Coordinate travel plans for staff and contractors, ensuring clear communication of itineraries
* Book and manage international shipping for project equipment
* Source and compare quotations to secure best value
* Negotiate pricing and ensure bookings stay within budget guidelines
* Track and record all invoices and costs for accounting and future reference
* Liaise with internal teams to confirm and chase essential information
* Build rapport with external clients through professional and personable communication
* Support the wider team with general administrative tasks relating to office administration and marketing
* Maintain accurate records of bookings, travel documents, shipping paperwork, and itineraries
* Assist in scheduling project timelines, staff availability, and key deadlines
* Develop and maintain relationships with travel agents, accommodation providers, and shipping partners
* Respond quickly to last-minute changes or booking issues with effective solutions
* Identify opportunities to improve booking processes and increase efficiency
* Compile regular reports on booking activity, costs, and supplier performance
* Manage holiday requests and updating the tracker
* Manage training and updating training matrix
* Order and issue any personal protective equipment (PPE) to site teams
What We’re Looking For
* Energetic and enjoys working as part of a small friendly office team
* Proven experience in a coordinator or administrative role with strong attention to detail
* Excellent time management and ability to handle competing priorities
* Confident communicator who builds relationships easily via phone and email
* Strong IT skills, particularly in Microsoft Office (Excel and Outlook); experience with booking or CRM systems is a plus
* Financial awareness and ability to work within budgets
* Ideally, experience booking travel and accommodation
* A collaborative team player who’s happy to support colleagues when needed
* Degree educated is desirable but not essential
* A self-starter who takes ownership and follows through on tasks independently
The application process:
Our mission is to support our clients in their creation of an equal, diverse and inclusive workforce. We are committed to providing a barrier-free recruitment process, so if you require any reasonable accessibility adjustments within the application process, then please make it known at the earliest opportunity.
We will carefully consider your details and advise you if we're able to progress with your application within 72 working hours. If you do not hear from us within this time your details won’t be retained. So, if you're not successful on this occasion, do continue to respond to future roles we advertise. In the meantime, all good wishes and continued success with your search for employment.
About Us
Prince Personnel are an employment agency working on behalf of our client. Whether you’re seeking a new permanent position, temporary assignment or contract you’ll find us easy to deal with. Located in thriving Telford, we focus on jobs in Shropshire, Staffordshire and North Wales. Prince Personnel specialise in commercial, accounts and finance and technical recruitment. With the best jobs around we are an independent agency working hard for you.
Reference: DE26871
Salary description
£25000.00 - £28000.00 per year