Archaeological Research Services Ltd are a high-performing archaeological consultancy with a professional yet friendly culture, known for delivering high-quality commercial and research-based projects across the UK. Our Field Archaeology division is central to our success, and we pride ourselves on having many outstanding performers within our team.
The Role
We are seeking an experienced and highly organised Business Administrator to support the full range of Business Administration and HR activities and work closely with our Management Team.
The role will involve administration, office management, HR and finance support, logistics, ISO and quality management, record-keeping, written correspondence and maintaining company policies and procedures.
The successful candidate will be based at the Head Office in Bakewell, Derbyshire and will be accountable on a day-to-day basis to the Business Administration Manager. They are looking for someone with excellent communication skills, strong attention to detail and the ability to manage workloads effectively and deliver to deadlines.
Key Responsibilities
Work with the Business Administration team to deliver HR and Business Administration activities
Undertake secretarial and general administrative duties including telephone, reception, purchasing, post, filing, correspondence, minute-taking and record-keeping
Manage diaries, arrange meetings and coordinate CPD events
Process purchase and sales ledger entries, expenses and company credit cards
Manage landlords and office leases
Provide support and cover across Business Administration, HR and Finance
Undertake ISO internal auditing and maintain the quality management system
Support GDPR compliance
Administer company benefits including health cash plans, health insurance and life assurance
Manage operational portals and keep them up to date and compliant, including PQQ portals
Undertake office management responsibilities across the Head Office and other offices
Manage company vehicles, including booking MOTs, servicing and coordinating repairs and maintenance
Act as a Health and Safety ambassador, ensuring legal compliance within the Bakewell office and completing daily and monthly checks
Complete HR administration including maintaining employee documents and files
Update and maintain policies and procedures in line with employment law updates
Support the full employee lifecycle from recruitment through to onboarding, training and exit
Support the HR Lead with employee relations processes including absence management, performance and conduct
Maintain the employee training matrix and arrange training courses
Maintain the Company diary, including property leases, managerial appointments and service contract expiry dates
Produce Purchase Orders for procurement
Maintain equipment inventories and deal with Company insurances
Promote and deliver the Vision, Mission and Culture of the Company
Follow and enforce Company rules and procedures
Undertake occasional travel for meetings, training and other business requirements
Carry out any other duties allocated from time to time
Requirements
Essential
Experience in a Business Administration role
Strong experience across administration duties, including office management
Experience managing office premises
Experience dealing with company insurances
Strong organisational and time management skills
Excellent verbal and written communication skills
Strong attention to detail
Ability to manage multiple tasks and deliver to deadlines
Professional and personable approach
Ability to work effectively as part of a team
Experience supporting HR and finance administration
Experience maintaining records, policies and procedures
Desirable
Experience working with a quality management system, including ISO internal auditing
Experience supporting GDPR compliance and employee relations processes
Experience managing operational portals, including PQQs
What’s In It For You
Competitive salary of £26,000 – £32,000 depending on experience
Commitment to training and career progression
Health cash plan covering a range of health services
Discounts and rewards on health, fitness and entertainment
Attractive pension contribution
Life assurance cover
28 days annual leave including Bank Holidays
Additional annual leave linked to length of service, increasing by one day per additional year worked up to a maximum of 5 additional days
Company branded attire
Friendly management team and professional working environment
Permanent position following a 5-month probation period
37.5 hours per week, excluding breaks
If you are ready to start your career at Archaeological Research Services Ltd, then click APPLY now! We can’t wait to hear from you!
Your data will be handled in line with GDPR
Salary description
£26000.00 - £32000.00 per year