London (Hybrid) £33,623
An influential intergovernmental organisation is seeking a proactive and highly organised Programme Assistant to join its dynamic Communications Division at its central London headquarters.
This is a fantastic opportunity for someone who thrives in a fast‑paced, multicultural environment and enjoys being at the heart of operational delivery. You’ll play a key role in ensuring the smooth running of the division’s programmes, providing essential administrative and logistical support that helps the team achieve its strategic objectives.
What you’ll be doing
You’ll be the go‑to person for day‑to‑day coordination and operational support, including:
Managing busy Outlook calendars and scheduling meetings
Processing and reconciling invoices and payments
Organising meetings and events, including all logistical arrangements
Taking clear, accurate meeting minutes
Coordinating travel and accommodation
Managing consultants’ contracts and providing budget-related information
Responding to internal and external queries
Maintaining records and documentation on SharePointWhat you’ll bring
We’re looking for someone with:
Proven experience in a similar administrative or programme support role
Strong diary management and minute‑taking skills
Familiarity with financial processes and procedures
Experience coordinating logistics for meetings or events
Excellent command of Microsoft Office (Outlook, Word, Excel, PowerPoint)
The ability to work effectively in a multicultural, international setting
Salary description
£33623.00 - £33623.00 per year