PA & Executive Support
* Provide comprehensive PA support to the Director of Property and Workplace, maintaining the highest levels of confidentiality and discretion at all times
* Manage the Director's diary effectively, anticipating requirements and ensuring they are well prepared for all meetings and engagements
* Ensure the Director has all relevant papers and briefings ahead of meetings, often with minimal instruction
* Manage expenses and invoices on behalf of the Director
* Action and manage emails and inbox as required, forwarding and prioritising as necessary
Reporting & Communications
* Act as the central conduit for information flowing between the Director and the five Property and Workplace teams
* Ensure regular reports are received, collated and presented from all areas within the Director's remit in a timely manner each month
* Prepare accurate and visually compelling PowerPoint presentations, adhering to brand guidelines at all times
* Coordinate activities, actions and priorities across all five teams, ensuring alignment with the Director's objectives and the firm's wider strategy
Administration
* Establish and maintain effective and accurate filing systems, ensuring project files and all relevant records are current, accurate and easily accessible
* Deal with incoming and outgoing mail and calls professionally and efficiently
* Manage contact and relationship data in the firm's CRM system (InterAction), maintaining its accuracy and currency
* Demonstrate awareness of issues and challenges affecting the business and bring these to the attention of the Director as appropriate
We are looking for a highly capable and experienced professional who brings the following qualities and experience:
Essential Experience & Skills
* Proven experience in a similar PA, coordinator or executive support role within a fast-paced corporate or professional services environment
* Strong organisational skills with a very high degree of accuracy and the ability to prioritise a conflicting and demanding workload
* Advanced proficiency in Microsoft Word, Outlook, Excel and PowerPoint
* Experience of working across multiple disciplines and diverse teams
* Demonstrated ability to manage upwards and support at Director level
* Strong interpersonal skills with the ability to build and maintain trusted relationships quickly
* High levels of discretion, confidentiality and professional judgement
This is a fantastic chance to work in a dynamic, inclusive and supportive environment in a critical new role for the business
Salary description
£45000.00 - £50000.00 per year