The role is a 10 month contract initially working fully on site and it is working a 37 hour week.
Key duties will involve
General Administration
- Produce reports in support of KPI measurement of third-party contracts
- Support the departments in the production of audit reports on a quarterly basis
- Maintain intranet content as instructed by Digital team
- Maintain functional records and documentation
- Produce communication materials
- Collate training materials in conjunction with the technical specialists
- Ensure Digital policies and procedures are kept current as instructed by Digital team
- Collate data required for audits as instructed by Digital team
Financial Administration
- Procure all Digital incidental purchases as approved
- Process financial approval requests for Digital team’s needs
- Receipt invoices in the financial system
- Maintain software/hardware maintenance renewal records
- Assist Digital departmental leads with budget entry in the cost model record
- Collate IT end of year budget accruals as directed by department leads
System based administration
- Monitor license usage across systems
- Maintain records in the ITSM system to ensure all hardware, software and systems are recorded
- Create and maintain accounts (i.e. password resets) for all applications
- Assign permissions within applications for users to access appropriately
Knowledge, Skills and Experience
- Previous administrative or secretarial experience.
- Competent level of IT system knowledge and business processes
- Advanced knowledge of Office 365 toolset and other relevant software packages
- Excellent interpersonal skills and ability to work as part of a team.
- Ability to communicate and interact accurately and clearly i.e. verbal and written forms with all levels of management, suppliers and colleagues alike.
- Ability to plan and organise workload, tasks, activities and events.
- Ability to promote and process improvements
This is a great opportunity to work in a busy and lively team that is currently expanding. You will have excellent coordination skills and be a strong team player.
Morson is acting as an employment business in relation to this vacancy.
Administration filing e-filing GDPR secretarial data entry data input Excel Word Outlook Access MS Office booking system business support database management diary management minute taking document control
Salary description
£16.94 - £16.94 per hour