Jobs in Whipsnade

A fantastic opportunity to provide administrative support to our Security and Health and Safety (SHE) teams.

Salary: Circa £ 28,000, depending on experience + bonus and benefits

Dynamic (hybrid) working: A blended of remote and office working, working 2-3 days a week onsite with a flexible approach due to workload classification

Security Clearance: British Citizen

Restrictions and/or limitations relating to nationality and/or rights to work may apply. As a minimum and after offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), which are managed by the MBDA Personnel Security Team.

What we can offer you:
Company bonus: Up to £2,500 (based on company performance and will vary year to year)
Pension: maximum total (employer and employee) contribution of up to 14%
Overtime: opportunity for paid overtime
Flexi Leave: Up to 15 additional days
Enhanced parental leave: offers up to 26 weeks for maternity, adoption and shared parental leave -enhancements are available for paternity leave, neonatal leave and fertility testing and treatments
Facilities: Fantastic site facilities including subsidised meals, free car parking and much more...
Healthcare Cash Plan: The Healthcare Cash Plan benefit provides the option to claim cash back on everyday healthcare expenses such as optical, dental, health and wellbeing and moreThe opportunity:

We have an exciting opportunity for a passionate individual to become a valued member of our dynamic team within the UK Support Function (UKSF).The UKSF pride ourselves on high levels of team spirit and provide an inclusive environment, where our teams can develop and grow within a supportive working culture.

As a Business Support Officer (BSO) you will provide administrative and operational support to the Security/SHE team as detailed below.

The Role - specific requirements
Will be based in our Stevenage office, however, flexibility to travel to other sites may occasionally be required
Provide pro-active, accurate and comprehensive administrative support to our VP Group Security / Head of UK Security and their first reports including their teams and the UK SHE Manager
Assisting new starters within the Security team
Support shared email generic inboxes
GIFTS & Hospitality support (utilisation of the tool)
Donations & Sponsorship support
Invoicing and PO support, managing this process and processing requisitions, keeping trackers up to date
Comms & engagement activities (WeLink communities, Intranet updates, communications flow down)
A high level of stakeholder engagement, various coordination and managing/building relationships within Security/SHE and across the business
Proactive and progressive attention to detail
Create and maintain MS Excel spreadsheets, PowerPoint presentations and MS Word documents accurately
Provide administrative support and facilitate external visits and events
Strong communication skills
A professional demeanour in all situations and be able to withhold confidential information and exhibit high levels of integrity
It is essential that you undertake the extensive duties with flexibility, initiative and enthusiasm and operate as an integral part of the team
The role requires a high level of accountability, integrity, resilience and the ability to work within a teamGeneric BSO administrative support (in brief):
Extensive complex diary management
Extensive complex travel arrangements, both international and domestic
Process complex expenses
Organise complex meetings, events, workshops and training days, participating when required and taking and managing actions
Proficient in utilising MS Office applications and understanding and utilising MBDA tools and systems
Participation in UK Support Function initiatives and personal development initiatives
These tasks may be varied and ad-hoc in scopeWhat we're looking for from you:
Experience in a similar Business / Admin Support role; managing complex diaries, organising meetings, events, travel arrangements and expenses
Someone who can exhibit a high level of resilience, communication, organisation skills and attention to detail, which is key to success in this role
Someone who is forward thinking, who looks to improve efficiencies in working practices and processes
Ability to prioritise, be adaptable, multi-task and manage your own workload effectively
Someone who is an enthusiastic team player
Willingness to learn and extend the role above and beyond the job description
To develop to become the knowledge point of contact within the teamOur company: Peace is not a given, Freedom is not a given, Sovereignty is not a given

MBDA is a leading defence organisation. We are proud of the role we play in supporting the Armed Forces who protect our nations. We partner with governments to work together towards a common goal, defending our freedom.

We are proud of our employee-led networks, examples include: Gender Equality, Pride, Menopause Matters, Parents and Carers, Armed Forces, Ethnic Diversity, Neurodiversity, Disability and more...

We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process.

Follow us on LinkedIn (MBDA), X (@MBDA_UK), Instagram (MBDA_UK) and Glassdoor or visit our MBDA Careers website for more information.

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