This vital role combines administrative excellence with office management expertise, ensuring smooth daily operations and providing exceptional support.
The PA/Office Manager role will entail:
* Managing staff wages/payroll, holidays, staff contracts,
* Booking and organising planned work due to commence.
* Handling correspondence via email, phone with professionalism and courtesy ensuring clear communication across all port managers/engineers.
* Oversee office supplies and stationery.
* Purchasing materials from all over Europe, quoting with Euros and Sterling.
* Import & Export goods to Czech Republic, Sweden & Dublin.
* Handle large sums of money via on online banking, incoming and exporting – both euros and sterling.
* Work across Microsoft office suite -Windows, Word, Excel, Powerpoint,
* Other databases used are Ariba, Xero account software, Certification programme, Constructionline, Safe contractor, Freight software
* Shipment carrier to all over the UK and Dublin – assisting with export and import of goods including custom clearance
* Quoting customers for jobs – including stock and labour
* Organise hotel and travel bookings
* Certification – processing documentation into a database to create a certificate
* Ordering new materials and goods and keeping records up to date.
* CIS/PAYE – assisting and payment
The ideal PA/Office Manager will:
* Thrive in a fast-paced environment, demonstrate proactive problem-solving skills, and bring positive energy to the workplace.
* Your contributions will help foster an efficient, welcoming, and productive office atmosphere where everyone can succeed.
* Exceptional organisational skills with the ability to priorities tasks efficiently in a very busy office.
* Ability to adapt quickly to changing priorities while maintaining attention to detail.
Full-time PA/Office Managers
Hours Mon-Thurs 8am-4pm Friday 8am-3pm (35 hours per week)
Salary £28,000-£31,000 - DOE
Pension
Annual Bonus
PA, Personal Assistant, Office Manager, Admin, Administration
Salary description
£28000.00 - £31000.00 per year