LN4, Lincoln
Monday – Friday 9am – 5pm
£35,000 - £40,000
Looking for someone to start as soon as possible
Job Purpose
The Office Manager is responsible for ensuring the efficient, professional and compliant day to day operation of the business, with a particular focus on human resources, finance administration and organisational support functions.
The role also provides essential financial support, including purchase order management, invoice processing, expense administration, budget tracking and liaison with the finance team to ensure accurate and timely financial reporting and controls.
The role supports compliance with company policies, employment legislation and financial governance requirements.
Working closely with leadership, engineering, sales, service and finance teams, the Office Manager maintains effective business systems, streamlines processes and manages office facilities.
Job Duties
Lead the day to day administration of the business, ensuring effective office management, record keeping, business processes and compliance with company policies and procedures
Manage finance administration activities including purchase ledger, sales invoicing, expense management, supplier payments, budget monitoring, financial reporting support and liaison with external accountants
Support payroll preparation and administration by maintaining accurate employee records, processing payroll information, monitoring employee benefits and ensuring compliance with relevant employment legislation
Coordinate all HR administration activities, including recruitment support, onboarding, induction, employment documentation, absence management, training records and employee lifecycle processes
Maintain personnel records and confidential employee data, ensuring compliance with GDPR, employment legislation and company policies
Support managers with HR processes and employee relations matters, including policy administration, performance review coordination and employee engagement initiatives
Oversee company compliance requirements, maintaining records relating to health and safety, training, certifications, audits, insurance and statutory obligations
Act as a key point of contact for employees, customers, suppliers and external stakeholders, ensuring professional communication and effective coordination across the business
Produce and maintain management reports, HR metrics, financial records and business documentation to support informed decision making and operational performance
Drive continuous improvement in administrative, finance and HR processes to enhance efficiency, compliance and overall business effectiveness
Key Skills Required
Strong finance administration skills (invoicing, purchase ledger, expenses, basic reporting)
HR administration experience including onboarding, employee records and absence tracking
Proficient in Microsoft Office, particularly Excel for reporting and data management
Experience with accounting systems (e.g. Xero or similar)
Strong organisation and time management with the ability to manage multiple priorities
High attention to detail and accuracy in financial and HR documentation
Clear communication skills with confidence liaising across all levels
Understanding of GDPR and confidential data handling
Proactive, reliable and able to improve processes independently
EMA25
Salary description
£35000.00 - £40000.00 per year